Accounts Executive

We are looking for a detail-oriented and responsible Accounts Executive to manage the company's day-to-day accounting operations, invoicing, collections, payments, reconciliations, and statutory compliance. The person will work closely with management, vendors, customers, banks, and the company's chartered accountant.

The core responsibilities for the job include the following:

Accounting and Bookkeeping:

• Maintain day-to-day accounting transactions and ledgers.
• Record sales, purchases, receipts, payments, and journal entries.
• Maintain accurate books of accounts in Tally Prime/ERP or relevant accounting software.
• Verify invoices, bills, expenses, and supporting documents.
• Maintain proper documentation for all financial transactions.

Accounts Receivable and Payable:

• Prepare and issue customer invoices.
• Track outstanding receivables and coordinate with the sales/operations team for collections.
• Maintain customer and vendor ledgers.
• Process vendor payments after proper verification and approval.
• Conduct regular customer and vendor reconciliations.

Bank and Payment Reconciliation:

• Perform regular Bank Reconciliation Statements (BRS).
• Track online payments, bank transfers, and credit/debit transactions.
• Coordinate with banks regarding payment and transaction-related issues.
• Track foreign inward remittances and coordinate with the bank where required.

GST and TDS:

• Prepare data and coordinate for timely GST return filing.
• Reconcile GST input credit with books/GSTR-2B.
• Calculate and process applicable TDS deductions.
• Prepare TDS return data and coordinate with the CA for filing.
• Maintain GST/TDS records and supporting documents.
• Monitor statutory payment and filing deadlines.

Payroll and Employee Expenses:

• Assist in monthly payroll processing and salary-related accounting.
• Calculate applicable TDS and statutory deductions.
• Process employee reimbursements, travel expenses, and other approved claims.
• Maintain records of employee advances and settlements.

MIS and Management Reporting:

• Prepare monthly accounts and expense reports.
• Provide receivables/payables aging reports.
• Prepare basic cash-flow and revenue/expense reports for management.
• Support monthly and annual closing of accounts.

Audit and Compliance:

• Coordinate with the company's chartered accountant for GST, TDS, income tax, and annual compliance.
• Provide required documents and schedules for statutory audits.
• Maintain organized financial records for audit and management review.
• Ensure accounting records are complete and up to date.

Requirements:

• The ideal candidate should be someone who can take ownership of the company's routine accounts function, rather than only perform data entry.
• The candidate should be comfortable following up on receivables, checking expenses, identifying discrepancies, and ensuring that statutory and accounting activities are completed on time.

Preferred:

• Experience in an IT, training, consulting, or services company.
• Experience handling foreign currency transactions/remittances.
• Experience coordinating with banks and chartered accountants.
• Knowledge of Zoho Books or other cloud accounting platforms.