Accounts Executive

Role & responsibilities

1. Accounts Payable Vendor Management

• Verify and process vendor/supplier invoices against POs, contracts, work orders and delivery documents.
• Process invoices related to solar modules, inverters, structures, cables, electrical equipment, subcontractors and other project materials/services.
• Prepare payment proposals and ensure timely vendor payments as per agreed credit terms.
• Maintain vendor ledgers and perform regular vendor reconciliations.
• Track vendor advances, adjustments, debit/credit notes and outstanding payments.
• Coordinate with Procurement, Stores and Project teams for invoice discrepancies and approvals.
• Maintain AP ageing and payment schedules.

2. Accounts Receivable Customer Management

• Prepare and raise customer invoices as per POs, contracts and project billing milestones.
• Manage milestone/RA billing for solar EPC and installation projects.
• Monitor customer outstanding balances and maintain AR ageing reports.
• Follow up with customers for timely collection of payments.
• Record customer receipts and adjust them against respective invoices.
• Reconcile customer accounts and resolve billing/payment discrepancies.
• Track retention money, advances and other project-related receivables.
• Coordinate with Sales, Commercial and Project teams for collection-related issues.

3. Accounting & Reconciliation

• Record day-to-day purchase, sales, receipt, payment and journal entries in Tally/ERP/SAP/other accounting software.
• Perform regular bank, customer and vendor reconciliations.
• Maintain accurate books of accounts and supporting documentation.
• Assist in monthly closing activities, accruals and provisions.
• Ensure proper accounting of project-related expenses and transactions.
• Support project-wise cost allocation and accounting.

4. GST & TDS

• Verify GST details on purchase and sales invoices.
• Support GST reconciliation and ensure proper documentation for Input Tax Credit.
• Assist in preparation of GST workings and returns.
• Ensure appropriate TDS deduction on applicable vendor/service transactions.
• Coordinate with consultants/CA for statutory compliance and related documentation.

5. MIS & Reporting

• Prepare AP and AR ageing reports.
• Prepare vendor payment and customer collection reports.
• Track overdue receivables and upcoming vendor liabilities.
• Prepare project-wise outstanding and expense reports.
• Support monthly MIS, cash-flow and management reporting.
• Highlight major collection delays, payment commitments and financial discrepancies to management.

Preferred candidate profile

• Good knowledge of accounting principles and bookkeeping.
• Strong understanding of AP, AR, billing and collections.
• Working knowledge of GST and TDS.
• Proficiency in Tally / ERP / SAP / accounting software.
• Good command of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP and basic MIS reporting.
• Strong reconciliation and analytical skills.