Accounts executive (O2C and P2P)

Job Summary:

We are seeking a detail-oriented Accounts Executive to manage invoice processing, receivables, payables, reconciliations, and banking transactions. The incumbent will ensure timely accounting, accurate financial records, effective follow-up of outstanding invoices, and adherence to organizational financial controls.

Key Responsibilities:

1. Invoice Processing

• Process and book customer (FDA) and vendor invoices in the accounting system.
• Ensure all invoices are supported by appropriate documentation, approvals, and compliance requirements.
• Maintain accurate invoice records and supporting documents.

2. Receivables Management

• Prepare and circulate the fortnightly receivables schedule to the Operations team.
• Generate and share Concur status reports on a regular basis.
• Monitor outstanding receivables and follow up on transferred and pending invoices.
• Coordinate with internal stakeholders to ensure timely collections and invoice closures.

3. Payables Management

• Verify vendor invoices against Job IDs, contracts, and supporting documentation.
• Review and validate vendor payables for accuracy and completeness.
• Prepare and circulate fortnightly payable reports.
• Track and account for vendor discounts and payment terms.

4. Banking & Accounting Operations

• Record customer receipts and vendor payments in the accounting system.
• Perform timely bank reconciliations and resolve discrepancies.
• Ensure all banking transactions are accurately reflected in financial records.

5. Disbursement Reconciliation

• Conduct fortnightly reconciliation of disbursements against Concur-approved invoices and submitted FDAs.
• Identify differences, investigate variances, and coordinate resolution with relevant teams.
• Maintain reconciliation records and supporting documentation.

6. CTM Account Reconciliation

• Perform fortnightly CTM account reconciliations.
• Match CTM transactions and connected amounts against funds received.
• Investigate and resolve reconciliation variances promptly.
• Ensure accuracy and completeness of CTM-related financial records.

7. Reporting & Compliance

• Prepare periodic MIS reports related to receivables, payables, and reconciliations.
• Maintain compliance with internal financial controls and company policies.
• Support internal and external audits by providing required documentation and reports.

Required Qualifications

• Bachelor's Degree in Commerce, Accounting, Finance, or a related field.
• 3-6 years of experience in Accounts Receivable, Accounts Payable, and General Accounting.
• Working knowledge of accounting principles and financial reconciliations.
• Experience with ERP systems, Concur, or other accounting software is preferred.
• Strong proficiency in Microsoft Excel and financial reporting.