Accounts & E-Commerce Operations Executive

Role & Responsibility :We are a growing handbag manufacturing company with an active presence on major e-commerce marketplaces (Amazon, Flipkart, Myntra, etc.).

We are looking for a practical, detail-oriented *Accounts & Operations Executive* to manage our daily accounting, marketplace settlement reconciliations, factory vendor bills, and store room inventory control systems.

This is an end-to-end operational accounting role requiring close coordination with factory staff, store supervisors, and our external CA team.

# Key Responsibilities

1. Daily Accounting & Bookkeeping

* Log all raw material purchase bills, utility expenses, vendor invoices, and payment vouchers into *Tally Prime* and *Zoho*.

* Perform *3-Way Matching: Verify supplier invoices against physical Material Inward Slips (GRN)* signed by the factory store supervisor before posting bills into Tally.

* Raise *Debit Notes / Credit Notes* immediately for short shipments or damaged raw material receipts.

* Issue delivery challans, tax invoices, and e-way bills for outgoing shipments.

2. Store & Inventory Management (System Control)

* Maintain item profiles, raw material levels, and Bills of Materials (BOM) in *Zoho Inventory*

* Issue raw materials in Zoho based on written, signed *Material Issue Slips* received from the production supervisor.

* Conduct periodic physical stock audits of raw materials (canvas, faux leather, hardware, packaging) and finished handbags, reconciling physical counts against software records.

* Track raw material reorder levels and alert management before stock runs out.

3. E-Commerce Financial Reconciliation & Claims

* Reconcile weekly and monthly marketplace payout settlements (Amazon, Flipkart, Myntra) against bank deposits.

* Audit platform fees, commission structures, and logistics weight slab charges.

4. Cash, Payroll & CA Coordination

* Manage physical *petty cash* using an Imprest/Fixed Float system with mandatory signed vouchers.

* Compile monthly worker attendance, calculate salaries, overtime, and advances, and prepare payout sheets for management approval.

* Compile and hand over monthly sales, purchase, bank statements, and TDS summaries to our external Chartered Accountant by the 8th of every month.

* Prepare a basic *monthly internal Profit & Loss (P&L) MIS report* for operational clarity.

# Required Candidate Profile & Skills

* *Experience:* 3 to 6 years of hands-on bookkeeping and inventory control experience in a manufacturing unit or e-commerce seller environment.

* *Software Competency:* Proficient in *Tally Prime, **Zoho Books / Zoho Inventory, and **MS Excel* (VLOOKUP, Pivot Tables, basic formulas).

* *Process Discipline:* Firm approach toward maintaining physical documentation (signed vouchers, GRN slips, issue slips).

* *Personality:* Reliable, grounded, assertive about rules, and comfortable working directly inside a factory environment.