Accounts Clerk/Administrative Clerk

Role & responsibilities

For Position : Accounts Clerk

• Data Entry: Record daily income, expenses, and journal entries in Tally and ERP.
• Fee Management: Process student tuition fees, exam fees, and hostel dues.
• Vendor Payments: Verify vendor invoices, process payments, and track outstanding payables.
• Bank Reconciliation: Reconcile bank statements weekly with university ledgers.
• Excel Reporting: Maintain advanced spreadsheets for budgets, payroll, and financial tracking.
• Documentation: File physical and digital vouchers, receipts, and tax documents securely.
• Audit Support: Assist senior accountants in preparing sheets for internal and statutory audits.

• Education: Bachelors Degree in Commerce (B.Com) or Finance.
• Experience: 1–3 years of accounting experience (Experience in an educational institute is preferred).
• Certification: A certified course in Tally or Advanced Excel is a plus.

Position Title: Administrative Clerk

• Office Coordination: Manage daily office tasks, including mail distribution, scanning, copying, and filing.
• Student & Visitor Support: Act as a primary point of contact for student inquiries, guiding them to appropriate departments.
• Data Management: Maintain and update student records, enrollment files, and faculty databases.
• Meeting & Event Logistics: Schedule department meetings, book conference rooms, and arrange catering for university events.
• Inventory Control: Monitor and order office supplies, stationery, and departmental inventory.
• Documentation & Correspondence: Draft official emails, circulars, memos, and meeting minutes.
• Inter-Departmental Liaison: Coordinate with the Finance, HR, and Admissions teams to route paperwork efficiently.

• Education: Bachelors Degree in Arts, Science, Commerce, or Business Administration.
• Experience: 1–3 years of clerical or administrative experience (Experience in a school or university is highly preferred).
• Typing Speed: Minimum 40-45 words per minute (WPM) with high accuracy.