Accounts Assistant IQ/0223

JOB DESCRIPTION ACCOUNTS ASSISTANT

Location Rajkot, Gujarat

Reporting To Manager – Finance & Accounts

Minimum Qualification B.Com / M.Com or equivalent

Experience More than 3 years of relevant hands-on experience

Employment Full-time

Remuneration Commensurate with experience, qualifications and ability

1.0 Position Overview

An Italian multinational specialty chemicals company operates a facility in Rajkot, Gujarat. The Accounts Assistant, based at the company’s Rajkot facility, supports day-to-day accounting operations, accurate financial records, reconciliations, statutory documentation, and routine reporting.

The role requires practical accounting knowledge, proficiency in Tally ERP / TallyPrime and Microsoft Excel, working knowledge of English, and a disciplined, hands-on approach. The incumbent operates under the guidance and supervision of the Manager – Finance & Accounts and follows approved accounting procedures and internal controls.

2.0 Key Duties and Responsibilities

2.1 General Accounting and Bookkeeping

• Record daily purchase, sales, receipts, payments, journal and contra transactions in Tally.
• Prepare and verify vouchers and supporting documents; maintain general and subsidiary ledgers.
• Assist with monthly, quarterly and year-end closing and accounting schedules.

2.2 Accounts Payable and Receivable

• Verify vendor invoices against purchase orders, receipts and other supporting documents.
• Maintain supplier and customer ledgers, advances, debit/credit notes and outstanding statements.
• Support payment documentation, vendor reconciliations and customer receipt allocation.

2.3 Banking and Reconciliation

• Prepare bank reconciliation statements and resolve or escalate outstanding differences.
• Maintain banking and payment records and assist with domestic and import/export transaction documentation.

2.4 GST, TDS and Statutory Support

• Maintain GST and TDS records; assist with input-tax-credit, GSTR-2B and TDS reconciliations.
• Compile supporting schedules for GST filings, statutory and tax audits, and internal reviews.
• Coordinate required information with consultants and auditors under the reporting manager’s supervision.

2.5 Expense, Inventory and Management Reporting

• Check expense claims, operating expenses and supporting vouchers for completeness.
• Assist in reconciling accounting and inventory records with Supply Chain and Warehouse teams.
• Prepare regular Excel-based reconciliations, statements and MIS schedules.
• Maintain orderly physical and digital filing and undertake other accounting tasks assigned by the manager.

3.0 Qualifications and Technical Competencies

• Graduate in Commerce (B.Com) or equivalent; M.Com preferred.
• More than 3 years of relevant practical accounting experience, preferably in a trading, industrial or multinational environment.
• Strong practical experience using Tally ERP / TallyPrime.
• Proficiency in MS Excel, including formulas, lookups, Pivot Tables, filtering, reconciliations and reporting.
• Working understanding of bookkeeping, ledger accounting, GST, TDS, payables, receivables and banking.
• Working knowledge of written and spoken English for routine correspondence and documentation; Gujarati and Hindi desirable.

4.0 Personal Attributes and Behavioural Competencies

• Energetic, dynamic, proactive and willing to learn and develop professionally.
• Honest, trustworthy and careful with confidential financial information.
• Dedicated, dependable, hardworking and committed to completion of assigned work.
• Hands-on, methodical, accurate and attentive to numerical and documentary details.
• Disciplined, punctual and respectful of established reporting lines, reasonable instructions and procedures.
• Cooperative, courteous and able to work effectively with colleagues and other departments.
• Organised, responsive, adaptable, receptive to feedback and capable of meeting deadlines.
• Shows initiative within delegated authority and promptly reports irregularities or concerns.

5.0 Performance Expectations

• Timely and error-minimised recording of accounting transactions and preparation of reconciliations.
• Complete, traceable and well-organised supporting financial documentation.
• Reliable assistance with month-end closing, compliance schedules and audit requests.
• Compliance with internal controls, confidentiality obligations and management instructions.

6.0 Reporting and Authority

The Accounts Assistant reports directly to the Manager – Finance & Accounts. The position has no independent authority to approve payments, financial commitments, material accounting adjustments or statutory declarations unless specifically delegated in writing under company procedures.