Accounts And Finance Executive

We are looking for a detail-oriented and responsible Accounts & Finance Executive to manage day-to-day accounting operations, maintain financial records, handle GST and statutory compliances, and coordinate with banks, Chartered Accountants (CA), vendors, and customers. The candidate should have practical knowledge of accounting principles, Tally, invoicing, reconciliations, taxation, and financial documentation.

Key Responsibilities

1. Day-to-Day Accounting

• Maintain accurate and up-to-date books of accounts.
• Record daily financial transactions, journal entries, receipts, payments, and expenses.
• Handle purchase and sales entries, invoicing, debit notes, and credit notes.
• Maintain proper filing and documentation of bills, vouchers, invoices, and supporting records.

2. GST & Taxation

• Prepare and maintain GST-related records and documentation.
• Assist in GST return preparation, reconciliation of GSTR-2B with purchase records, and coordination for GSTR-1 and GSTR-3B filings.
• Ensure timely collection and verification of GST invoices from vendors.
• Assist with TDS calculations, deductions, payments, returns, and other applicable tax compliances.
• Coordinate with the CA for GST, income tax, audits, and other statutory requirements.

3. Accounts Receivable & Payable

• Maintain customer outstanding and vendor payable records.
• Track payment due dates, customer collections, and vendor payments.
• Reconcile customer and vendor accounts and resolve discrepancies.
• Follow up with customers for outstanding payments and coordinate internally for payment processing.

4. Bank Reconciliation & Banking Operations

• Perform regular bank reconciliations and resolve discrepancies.
• Maintain records of bank transactions, loan accounts, EMI payments, and interest entries.
• Coordinate with banks for statements, documentation, loan-related requirements, and other banking matters.
• Monitor payment schedules and maintain relevant financial records.

5. Financial Records & Reporting

• Maintain ledgers, cash books, bank books, and other accounting registers.
• Prepare periodic reports on outstanding receivables, payables, expenses, and cash flow.
• Verify bills and supporting documents before recording transactions.
• Assist in monthly closing, financial reporting, and audit preparation.

6. Compliance & Audit Support

• Maintain records and documents required for statutory audits, internal audits, and tax assessments.
• Track applicable statutory due dates and ensure timely submission of documents and information.
• Coordinate with the CA office, auditors, consultants, and relevant authorities as required.
• Ensure proper maintenance of financial and statutory records.

7. Coordination & Administrative Support

• Liaise with bankers, the CA office, vendors, customers, and internal departments.
• Collect and share financial information and documents as required.
• Maintain systematic records of financial correspondence and compliance submissions.
• Support management with accounting data and other finance-related requirements.