Accounts And Finance Associate

Job Description: Finance and Accounts Associate

Company: Resonating Mindz Private Limited

Location: Pune

Experience: 2-3 years

Qualification: B.Com, MBA in Finance

Employment Type: Full-time

About the Role:

We are looking for a detail-oriented Finance and Accounts Associate to manage day-to-day accounting, support taxation and compliance, and maintain accurate financial records. The role also involves coordinating purchases, tracking project costs, maintaining inventory records, and supporting routine HR and office administration.

The ideal candidate will have professional experience in finance and accounts, preferably with exposure to both CA firm operations and corporate finance functions.

Key Responsibilities:

Finance and Accounting

• Maintain accounting entries, ledgers, supporting vouchers and financial documentation.
• Verify expenses, vendor invoices and employee reimbursement claims; coordinate payments as per internal approvals.
• Perform bank reconciliations and track accounts payable and receivable.
• Support TDS, Profession Tax, basic GST compliance and income tax filing in coordination with the companys CA.
• Prepare records, schedules and supporting documents for audits.
• Track fund utilization and prepare supporting documentation for Utilization Certificates and financial reports.
• Maintain organized records of invoices, purchase orders, payment approvals and statutory filings.

Customer Payments and Sales Documentation

• Track outstanding customer invoices, send payment reminders, follow up on payment status and maintain receivables ageing reports.
• Prepare customer quotations using approved prices and terms.
• Maintain customer purchase order records and track invoicing, dispatch and payment milestones.

Purchase Coordination and Inventory Records

• Obtain vendor quotations, prepare price comparisons and purchase orders, and follow up on deliveries.
• Coordinate technical specifications and vendor selection with the engineering team.
• Maintain inventory and asset records for sensors, PCBs, components, tools, laptops and other equipment.
• Track materials issued to projects, returns and stock shortages.

Project Cost Tracking and Management Reporting

• Compare project budgets against actual material, outsourcing, travel and installation expenses.
• Prepare project cost summaries and profitability reports.
• Provide management with reports on upcoming payments, outstanding receivables, fund utilization and monthly expenses.

Payroll, HR and Office Administration

• Maintain attendance, leave records, joining documents, reimbursement records and payroll inputs.
• Coordinate utilities, insurance renewals, subscriptions, office supplies and equipment servicing.
• Arrange travel, accommodation and courier dispatches; track shipments and reconcile travel expenses.

Compliance Coordination

• Maintain compliance calendars and organize records required by the CA, company secretary and other advisers.
• Follow up on documentation and filing deadlines, and maintain acknowledgements and supporting records.

Required Skills and Experience

• 2-3 years of relevant experience in finance and accounting.
• B.Com degree, MBA in Finance.
• Exposure to both CA firm operations and corporate finance functions is preferred.
• Working knowledge of accounting, TDS, Profession Tax, basic GST, income tax filing and audit support.
• Strong proficiency in Microsoft Excel, including formulas, lookups, PivotTables and financial reporting.
• Familiarity with accounting software such as Tally or an equivalent platform.
• Experience in expense verification, vendor payments, reimbursements and financial documentation.
• Strong attention to detail, organizational skills and ability to manage multiple deadlines.
• Clear communication skills for customer payment follow-ups and vendor coordination.
• Ability to handle confidential financial and employee information responsibly.

Preferred Exposure

• Project-based businesses, technology startups or manufacturing companies.
• Grant-funded projects, fund utilization tracking and Utilization Certificate documentation.
• Purchase coordination, inventory records and project cost reporting.

Why Join Us

• Work closely with real-world finance, accounting and business operations
• Get experience across finance, procurement, inventory and project cost management
• Work in a growing technology-driven company with cross-functional exposure
• Build strong practical skills through diverse responsibilities and ownership
• Opportunity to learn and grow with the organization