Accounts & Administration Manager Real Estate

Accounts & Administration Manager – Real Estate

Location: [Project/Office Location]

Employment Type: Full-Time

Experience: 3–6 Years

Industry: Real Estate

About the Role

We are looking for an experienced and responsible Accounts & Administration Manager to manage the company's day-to-day accounts, office administration, project-related documentation, vendor coordination, and overall office operations. The candidate will work closely with management, sales, and project teams to ensure smooth and efficient business operations.

Key Roles & Responsibilities

Accounts & Finance

• Manage day-to-day accounting, invoices, receipts, payments, and expense records.
• Maintain cash, bank, petty cash, and financial documentation.
• Track customer collections, outstanding payments, and vendor payments.
• Maintain project-wise expense and payment records.
• Coordinate with CA/auditors for GST, TDS, taxation, and statutory requirements.
• Prepare basic MIS, expense reports, and financial statements for management.

Real Estate Project Administration

• Maintain project-related documents, agreements, invoices, quotations, and records.
• Coordinate with sales, site, vendors, contractors, and management.
• Maintain records related to customer bookings, payments, and documentation.
• Support registration, agreement, and customer documentation processes.
• Maintain project-wise vendor and contractor records.

Office Administration

• Handle overall day-to-day office administration and operations.
• Manage office purchases, stationery, utilities, maintenance, and other requirements.
• Coordinate with vendors, service providers, consultants, and external agencies.
• Maintain company records, agreements, employee documents, and administrative files.
• Ensure smooth functioning of the office and timely completion of administrative tasks.

Sales & Customer Coordination

• Coordinate with the sales team regarding booking, payment, customer documentation, and collections.
• Maintain sales-related records and reports.
• Follow up on pending customer payments and documentation whenever required.
• Support the sales team with administrative and documentation requirements.

Management Support

• Prepare daily/weekly/monthly reports as required by management.
• Coordinate across departments and follow up on pending activities.
• Handle confidential company, financial, project, and customer information.
• Take ownership of additional administrative or operational responsibilities assigned by management.

Requirements

• Bachelor's degree in B.Com, M.Com, BBA, MBA, or a related field.
• 3–6 years of experience in Accounts & Administration, preferably in the Real Estate/Construction industry.
• Good knowledge of Tally/ERP, MS Excel, GST, TDS, and accounting processes.
• Experience in handling customer collections, vendor payments, and project documentation will be an advantage.
• Strong coordination, communication, organizational, and problem-solving skills.
• Ability to independently manage overall office operations.
• Should be responsible, trustworthy, proactive, and detail-oriented.

Preferred Candidate

Candidates with experience in Real Estate Developers, Construction Companies, Property Management, or Real Estate Projects will be preferred.