Accounts & Admin Manager

Role & responsibilities

Accounting

• Independent handling of day-to-day bookkeeping (accounts payable, accounts receivable, general ledger)
• Preparation of monthly closings, where required in coordination with external accounting/tax partners
• Payment runs, bank reconciliations and cash management
• Financial reporting to the Managing Director and to headquarters
• Supporting budgeting, audits and compliance with local statutory requirements.

• Organisation of business trips including bookings, itineraries and visa matters
• Preparation and follow-up of meetings, including agendas and minutes
• Handling of correspondence in English and local languages; preparation of presentations and documents
• Welcoming and looking after visitors, customers and business partners
• Structured filing and document management (physical and digital)
• General administrative support of the team in day-to-day business

3.4 Local Project Lead - ERP Rollout IFS

• Local project management for the rollout of the ERP system IFS at the Indian site
• Coordination with headquarters, the central IFS project team and external IFS implementation partners
• Planning and tracking of milestones, resources and local project tasks
• Coordination of master data preparation, data migration and testing activities on site
• Organisation and support of end-user training; acting as local key user and first point of contact after go-live

3.5 HR Administration

• Administrative handling of employee onboarding and offboarding (contracts, certificates, registrations)
• Maintenance of personnel files and HR master data
• Coordination of payroll with external payroll/service providers
• Administration of absences, leave and working time records
• Supporting local recruiting activities and cooperation with authorities and insurers

Preferred candidate profile

• Completed commercial education (commercial apprenticeship, business administration diploma or equivalent qualification)
• Hands-on experience with the ERP system (mandatory)
• Several years of professional experience in a comparable multi-functional role, ideally in an industrial or international environment
• Sound knowledge of accounting; experience with monthly closings is a strong asset
• Experience in HR administration and/or project coordination is an advantage

• Fluent in English (written and spoken) - mandatory
• Fluent in Hindi - mandatory