Accounts & Admin Executive (Finance Operations)

We are looking for an Accounts & Admin Executive to support our finance operations across three entities from our Tiruvanmiyur office. This is an in-office, full-time execution role working closely with the reporting manager and our external auditor team.

Key Responsibilities:

- Collections & Records: Track client and student payments; update collection status; follow up on outstanding balances using approved templates; flag discrepancies for review.

- Payments & Vendor Records: Maintain records for all outgoing payments vendor, utilities, operational; organise supporting documents; track statutory due dates (TDS, GST, PF, ESI, PT) and initiate payments once approved.

- Petty Cash: Manage petty cash across entities; collect vouchers, assign categories, reconcile weekly.

- Bank Reconciliation: Match bank transactions (UPI, Razorpay, bank statements) against internal records monthly; flag unmatched entries; reconcile credit card charges by entity.

- GST & TDS Support (Primary Scope): Provide categorised sales data to the auditor team for GST workings; cross-verify GST workings against internal records; flag discrepancies; maintain a TDS tracking sheet and verify TDS payables each month.

- Payroll Support: Collect attendance and leave data; verify salary sheet before disbursement.

- MIS & Reporting: Assist in preparing collections summaries, outstanding balance reports, and expense reports by entity.

- Documentation & Admin: Maintain digital filing across entities; upload and track invoices, subscriptions, licenses, utility accounts, vendor agreements, and asset records.

What We Are Looking For:

- 12 years of experience in accounts, finance admin, or a related role

- Zoho Books familiarity (navigate, export, read entries; transaction entry not required at this stage)

- Bank reconciliation experience preferably across more than one account or entity

- Awareness of GST (GSTR-1/3B) and TDS you do not need to file; you need to understand the data

- Multi-client or multi-entity background preferred; CA firm or accounting practice experience is a strong advantage

- Intermediate Excel or Google Sheets (VLOOKUP, basic pivot tables)

- Good written English for vendor communication

- Must be based in Chennai; in-office five days a week, Tiruvanmiyur

Working Hours: MondayFriday, 10:00 AM 6:00 PM. Saturdays when statutory due dates or events fall on that date.

What We Offer:

- Real multi-entity exposure from Day 1

- Structured environment with clear sign-off processes and direct reporting line

- Growth into full-scope bookkeeping and MIS ownership as the team scalesRole & responsibilities

Preferred candidate profile

13 years experience in accounts or finance; CA firm or multi-client background preferred; based in Chennai; comfortable with GST/TDS data and bank reconciliation.

Perks and benefits