Accounting Specialist

Job Title : Accounts Specialist (Night Shift)

Location: Vadodara / Ahmedabad / Anand

Shift: Night Shift (US/Canada Support)

Department: Finance & Accounts

Experience: 1-4 Years

Employment Type: Full-Time

Job Summary

VTech is seeking a detail-oriented and experienced Accounts Specialist / Sr. Accounts Specialist to manage payroll processing, accounting operations, and financial reconciliations for our US and Canadian entities. The ideal candidate should have strong accounting knowledge, hands-on experience with payroll management, and proficiency in QuickBooks.

Key Responsibilities

Payroll Management

• Process and manage US Payroll accurately and within deadlines.
• Process and manage Canada Payroll in compliance with applicable regulations.
• Ensure payroll accuracy, employee deductions, tax calculations, and reporting.
• Coordinate with HR and employees to resolve payroll-related queries.

Accounts Payable (AP)

• Review, verify, and process vendor invoices.
• Manage payment schedules and ensure timely vendor payments.
• Reconcile vendor statements and resolve discrepancies.

Accounts Receivable (AR)

• Generate and track customer invoices.
• Monitor outstanding receivables and follow up on collections.
• Maintain accurate customer account records and aging reports.

Bank Reconciliation

• Perform daily, weekly, and monthly bank reconciliations.
• Investigate and resolve discrepancies between bank records and internal accounts.
• Ensure accuracy of financial transactions and reporting.

Credit Card Management

• Manage corporate credit card transactions and expense reporting.
• Reconcile credit card statements and ensure policy compliance.
• Track expenses and resolve discrepancies promptly.

Required Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• 1+ years of experience in accounting and payroll management.
• Hands-on experience with:
• US Payroll
• Canada Payroll
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliation
• Credit Card Management
• Strong knowledge of accounting principles and bookkeeping.
• Proficiency in QuickBooks is mandatory.
• Advanced knowledge of MS Excel and financial reporting.
• Strong analytical, organizational, and communication skills.
• Ability to work independently in a fast-paced night-shift environment.

Preferred Qualifications

• Experience working with US and Canadian clients/business operations.
• Knowledge of payroll compliance, taxation, and statutory requirements in the US and Canada.
• Experience with month-end and year-end closing activities.