Accounting Intern

Accounts Intern | Job Description & Scope of Work

Position:- Accounts Intern

Department:-Finance & Accounts

Reports to Accounts Manager / Finance Head

Employment type:- Internship (duration and stipend as per HR policy)

Preferred qualification:- B.Com / M.Com / accounting or finance

student or recent graduate Role objective Support accurate and timely accounting operations, GST and ledger reconciliations, Zoho Books data management, project expense reporting and month-end closing under supervision.

Key responsibilities
1. Accounts payable and daily bookkeeping

• Collect and validate purchase invoices against PO/GRN where applicable; check invoice details, GSTIN, tax and duplicates.
• Compile and categorise employee expenses and supporting bills; flag missing approvals.
• Prepare routine invoice entries in Zoho Books for authorised review and posting.

2. Vendor, customer and bank reconciliation

• Reconcile vendor and customer ledgers, credit/debit notes, payments and advances.
• Prepare vendor/customer outstanding and ageing reports; flag old or unexplained items.
• Match bank transactions with books and prepare bank reconciliation exception lists.

3. GST and TDS support

• Match purchase register with GSTR-2B supplier-wise and tax-head-wise (CGST, SGST, IGST).
• Maintain mismatch, missing invoice and supplier follow-up trackers.
• Compile GST and TDS working papers, deduction summaries and supporting records for review.

4. Zoho Books and Tally migration support

• Review vendor/customer master completeness, duplicate records and ledger classifications.
• Match approved Tally balances with Zoho opening balances, open AR/AP and advances.
• Prepare migration discrepancy logs; do not independently amend approved opening balances.

5. Solar EPC and project accounting support

• Compile project-wise material, labour, freight, travel and other cost records.
• Compare PO values with vendor bills and receipts; track advances and adjustments.
• Prepare draft project expense and budget-versus-actual summaries.

6. Month-end, MIS and audit assistance

• Maintain monthly closing checklists and pending-item trackers.
• Prepare AP/AR ageing, advances, expense and reconciliation summaries.
• Organise invoices, bank proofs, statements and audit schedules in approved folders.

Skills and eligibility

• Basic accounting and debit/credit understanding; familiarity with GST and TDS concepts.
• Working knowledge of Excel (SUMIFS, XLOOKUP/VLOOKUP, PivotTables); Tally Prime or Zoho Books preferred.
• Accuracy, confidentiality, documentation discipline and proactive coordination.

Expected deliverables

• Daily: invoice verification log and document-pending list.
• Weekly: vendor/customer reconciliation and discrepancy trackers.
• Monthly: draft GST reconciliation, bank reconciliation, outstanding advances and closing checklist.

Access and approval controls
The intern may prepare entries, working papers and reports only within assigned permissions. Final posting, vendor master approval, payments, journal adjustments, tax treatment, statutory filing and financial sign-off must remain with authorised employees. All corrections require review and an audit trail.
Suggested performance indicators
Invoice checking coverage: 100% of assigned invoices | Data accuracy: target 98%+ | Reconciliation and closing trackers: completed by agreed deadlines | Document filing: 100% of assigned documents. Targets should be adjusted to transaction volumes and training stage.
Finance & Accounts Internal HR use