Accounting Intern

Role & responsibilities

Accounts Receivable Tracking -

• Maintain and update the Accounts Receivable tracker on a daily basis.
• Track outstanding invoices client-wise and invoice-wise, including due dates and payment status.
• Assist in preparing AR ageing reports across 0-15, 16-30, 31-45, 46-60, 61-90, 91120 and 120+ day buckets.

Client Payment Follow-Up

• Coordinate with clients regarding outstanding payments under guidance of the Accounts team.
• Make approved follow-up calls and emails, obtain expected payment dates, and record commitments in the AR tracker.
• Follow up on overdue commitments and escalate delayed or unresolved payments to the reporting manager.

Invoice Coordination

• Verify invoice receipt and acknowledgement by clients.
• Coordinate internally for missing invoices, purchase orders, work completion certificates, attendance sheets, or other billing support.
• Identify invoices that are rejected, disputed, incomplete, or kept on hold by clients.

Payment Receipt & Reconciliation Support

• Check daily bank receipts against outstanding invoices and assist in identifying customer payments.
• Match receipts with the correct client and invoice, and update the AR tracker.
• Highlight unidentified, short, excess, or partial receipts and assist with customer ledger reconciliation.

Client Ledger & Outstanding Reconciliation

• Assist in reconciling client ledgers with internal records.
• Identify differences between client records and Accordible books and obtain payment advice/remittance details where required.
• Maintain supporting records for reconciled transactions.

AR Reporting

• Assist in preparing daily collection and follow-up reports, client-wise and invoice-wise outstanding reports, AR ageing, payment commitment, overdue invoice, escalation, and weekly collection summaries.

Preferred candidate profile

• Good communication and client follow-up skills.
• Basic accounting knowledge with attention to detail.
• Ability to maintain trackers and financial records accurately.
• Good coordination, ownership, and follow-through.
• Professional email and telephone communication.
• Ability to work with deadlines and escalate issues appropriately.
• Willingness to learn corporate Accounts Receivable processes.
• Preferred Excel / Google Sheets Skills: VLOOKUP / XLOOKUP, SUMIF / SUMIFS, IF formulas, Pivot Tables, Filters & Sorting, Data Validation, Basic Reconciliation, Basic reporting.