Accounting Executive (US Accounts)

Role Overview

Function

Finance & Accounts - US Operations

Location

Vittal Rao Nagar, Madhapur, Hyderabad, Telangana 500081

Employment Type

Full Time Onsite

Work Schedule

Mon Fri / US Shift (EST)

Experience

2 – 3 Years in US Accounting / Bookkeeping

CTC

Up to 600,000.00 LPA

About the Role

ConglomerateIT (CGIT) is a global IT services and talent solutions provider headquartered in Texas, USA, with delivery operations in Madhapur, Hyderabad. We specialize in technology services, and global workforce solutions across Data, Infra, AI and Business Transformation, partnering with clients to drive efficiency, digital growth, and operational excellence.

As our US business scales, we are looking for a detail-oriented and proactive Accounting Executive to manage our US accounts function from our Hyderabad office. You will own the day-to-day financial operations aligned to US accounting standards from bookkeeping and payroll reconciliation to invoicing, compliance filings, and financial reporting ensuring the numbers are always clean, current, and audit ready.

Key Responsibilities

• Bookkeeping & General Accounting
• Maintain accurate and up-to-date books of accounts using QuickBooks Online (QBO)
• Post journal entries, reconcile bank statements, and reconcile credit card accounts on a regular cadence
• Categorize all transactions with the correct chart of accounts - no ambiguity, no backlogs
• Manage Accounts Payable and Accounts Receivable tracking with clear aging visibility
• Prepare and review monthly financial statements; Profit & Loss, Balance Sheet, and Cash Flow reports
• Invoicing & Payment Follow-Up
• Collect timesheets from employees and contractors, verify hours against work orders, and flag discrepancies
• Raise accurate and timely client and contractor invoices in QuickBooks - zero errors, zero delays
• Follow up proactively on outstanding payments - maintain an AR tracker and escalate aged receivables appropriately
• Coordinate with the staffing operations team to ensure invoices align with client purchase orders and contracts
• Process approved vendor payments and maintain a clean AP ledger
• Financial Reporting & Audit Readiness
• Maintain complete, well-organized, audit-ready documentation for all transactions
• Generate and distribute AR aging reports - weekly or on demand - with clear commentary on outstanding items
• Support internal and external audit queries with accurate data, reconciled records, and fast turnaround
• Maintain strict confidentiality of all financial data, client information, and payroll records
• Identify and flag irregularities, discrepancies, or compliance risks proactively
• Payroll & Tax Compliance
• Support ADP payroll reconciliation - verify payroll runs, tax withholdings, and deductions for accuracy
• Track and maintain State Income Tax (SIT) and State Unemployment Insurance (SUI) accounts across applicable states (Optional)
• Assist with year-end compliance processes including 1099 (contractor) and W-2 (employee) filings
• Coordinate with CPA firms and external advisors for federal and state tax submissions and deadline management (Optional)
• Maintain records for multi-state tax obligations in alignment with the states ConglomerateIT operates in (Optional)

What We're Looking For

• Requirements
• B. Com / M. Com graduate (MBA (Finance) or CA Inter preferred).
• 2–3 years of hands-on experience in US accounting, bookkeeping, or tax preparation - not just theoretical exposure
• Proficiency in QuickBooks Online (QBO) - you should be able to navigate it without training
• Working knowledge of ADP payroll reconciliation and US payroll tax structure
• Strong command of MS Excel - pivot tables, VLOOKUP, reconciliation worksheets
• Excellent written and verbal English - you will communicate directly with US-based clients, vendors, and CPA partners
• Exceptional attention to detail - financial accuracy is non-negotiable in this role
• Able to work independently, manage deadlines, and maintain quality without constant supervision
• Nice-to-Have
• Prior experience supporting a US staffing or IT services company - familiarity with contractor invoicing, W-2 vs 1099 distinctions, and timesheet workflows
• Exposure to multi-state US tax compliance - SIT, SUI, and nexus awareness
• Familiarity with tools like Bill.com, Expensify, or Gusto
• Understanding of US GAAP principles

What Success Looks Like (First 90 Days)

• Fully own the QBO books within the first 30 days - all accounts reconciled, chart of accounts clean, no backlog
• Establish a consistent invoicing and AR follow-up cadence - every client billed on time, every outstanding payment tracked
• Deliver the first clean monthly close - P&L, Balance Sheet, and Cash Flow ready for review within 5 business days of month-end
• Build a working relationship with the CPA firm and US finance stakeholders - be the go-to contact for all day-to-day queries
• Identify and resolve at least one existing accounting gap or process inefficiency within the first 60 days

Why Join ConglomerateIT

US accounting from India is a niche that compounds your career value fast. At ConglomerateIT, you won't be one of fifty accountants processing transactions in a queue — you will own the US accounts function, work directly with leadership, and have full visibility into a growing cross-border business.

• Direct exposure to the financial operations of a US-headquartered IT services and staffing company
• A lean, high-trust team where your work has immediate impact and clear visibility
• Structured learning in US GAAP, multi-state tax compliance, and international accounting operations
• Competitive compensation with performance-linked growth - delivery is what gets recognized
• A company investing actively in AI and automation - opportunity to contribute to smarter finance workflows

How to Apply

Send your updated resume to: [email removed]

Subject line: Accounting Executive (US Accounts) – (Your Name)Role & responsibilities

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