Accounting Executive (College Office)

A college accountant manages institutional finances, student fee collections, payroll, and statutory compliance. You can adapt the customizable template below for your hiring needs.

Job Title: College Accountant / Finance Officer

• Reports to: Finance Manager
• Department: Finance and Accounts
• Employment Type: Full-Time

Job Purpose

The College Accountant oversees daily financial operations, student fee tracking, general ledger maintenance, and statutory compliance. The role ensures transparent financial reporting to college management, governing boards, and external auditors.

Key Responsibilities

• Fee Management & Receivables:
• Manage student tuition, hostel, exam, and other fee collections, reconciliations, and overdue fee follow-ups.
• Issue official receipts, manage scholarship disbursements, and reconcile student ledger accounts.
• General Accounting & Ledger Maintenance:
• Record daily financial transactions, journal entries, and bank reconciliations accurately.
• Maintain cashbooks, general ledgers, accounts payable, and accounts receivable.
• Budgeting & Financial Reporting:
• Assist the Finance Head in preparing annual institutional budgets and periodic financial forecasts.
• Prepare monthly, quarterly, and annual Profit & Loss statements, balance sheets, and cash flow reports.
• Audits & Compliance:
• Coordinate internal and external audits by preparing required ledgers, vouchers, and statements.
• Ensure timely filing of statutory returns (GST, Income Tax, TDS, PF, etc.) and compliance with university or government regulations.

Required Qualifications & Education

• Education: Bachelors degree in Commerce (B.Com), Accounting, Finance, or a related field (Masters degree / M.Com preferred).
• Experience: 2 to 5 years of proven accounting experience, preferably in an educational institution, school, or university setting.
• Software Proficiency: Hands-on experience with accounting software such as Tally ERP/Prime, QuickBooks, or SAP, and strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables).
• Regulatory Knowledge: Familiarity with local tax laws (TDS, GST) and institutional accounting standards.

Key Skills & Competencies

• High level of numerical accuracy, honesty, and attention to detail.
• Good communication and interpersonal skills to interact with students, parents, faculty, and vendors.
• Ability to handle confidential financial records with integrity.