Accounting Clerk

Job Description

Job Title: Accounting Clerk

Department: Finance / Accounting

Reports To: Accounting Supervisor / Finance Manager

Office Hours: 04:30 – 12:30 PM IST

Job Summary

The Accounting Clerk supports daily accounting operations with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR). The role involves processing invoices, managing vendor payments and customer collections, maintaining accurate financial records, and ensuring compliance with company policies and accounting standards. The position also contributes to maintaining healthy cash flow and supporting internal and external audits.

Key Responsibilities

Accounts Payable (AP)

• Generate purchase orders (POs) for internal purchasing needs.
• Review vendor and contractor invoices for accuracy, completeness, and proper authorization.
• Perform 2-way / 3-way invoice matching (PO, GRN, Invoice).
• Code invoices to the correct general ledger accounts, departments, and cost centres.
• Enter invoice details into the accounting system within defined SLAs.
• Prepare and process vendor payments, including credit card transactions.
• Reconcile payment records with bank and credit card statements.
• Process employee expense reimbursements according to company policies.
• Maintain accurate accounts payable records and documentation.
• Respond to vendor inquiries regarding invoice status or payment discrepancies.

Accounts Receivable (AR)

• Generate sales orders, invoices, credit memos, and billing documents accurately and on time.
• Ensure invoices reflect correct pricing, taxes, discounts, and payment terms.
• Record and apply incoming customer payments to appropriate accounts.
• Reconcile customer payments with outstanding invoices.
• Monitor accounts receivable aging and follow up on overdue balances.
• Send customer statements, reminders, and collection notices when required.
• Address customer inquiries related to invoices, balances, or payment terms.
• Assist in resolving billing disputes and discrepancies.
• Maintain accurate AR reports and account records.

General Accounting & Administration

• Maintain organized and accurate financial records and documentation.
• Assist with month-end and year-end closing activities, including reconciliations and accruals.
• Support internal and external audit requirements.
• Collaborate with departments such as procurement, operations, and finance to resolve accounting issues.
• Identify opportunities for process improvement and operational efficiency.
• Provide backup support to other accounting team members when required.

Qualifications

Education

• MBA-Finance, or a related field.

Experience

• 7+ years of experience in accounting, accounts payable, or accounts receivable roles.

Skills & Competencies

• Strong knowledge of accounting principles and financial controls.
• Experience with accounting systems or ERP platforms.
• Proficiency in Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills in English.
• Ability to work independently as well as collaboratively in a team.
• Experience handling confidential financial information with discretion.

Preferred Qualifications

• Experience with month-end closing processes.
• Familiarity with audit documentation and financial reporting support.
• Experience working in high-volume accounting environments.
• Ability to work remotely with minimal supervision.