Accountant

Thy Designers and Computers | Job Description Accountant
Thy Designers and Computers
JOB DESCRIPTION
Position
Accountant
Department
Industry
Accounts and Finance
Printing, Designing, and Computer Hardware Trading
Document Status
Date
Draft
March 2026
1. Company Overview
Thy Designers and Computers is a growing enterprise engaged in printing services, designing
services, and trading of computer hardware and related products. The company serves a diverse
client base across both service and trading verticals, requiring robust accounting operations to
support its expanding business activities.
2. Job Title
Accountant
3. Job Summary
The Accountant will be responsible for day-to-day accounting operations including
passing accounting entries, maintaining vouchers and supporting documents, managing accounts
receivable and payable, and supporting GST and TDS compliance activities. The role requires
accuracy, discipline, and a practical understanding of accounting processes in a business
environment that combines service operations with trading transactions.
4. Key Responsibilities
4.1 Daily Accounting Tasks
Pass accounting entries accurately in accounting software (Tally or equivalent ERP system)
Record purchase entries with proper vendor details, invoice references, and GST classification
Record sales entries with correct customer details, invoice numbers, and applicable tax rates

Enter bank transactions including receipts, payments, transfers, and bank charges
Maintain clear and descriptive narrations for every accounting entry to ensure auditability
Verify supporting documents before passing any entry
Reconcile daily entries with source documents for accuracy

4.2 Voucher Management
Maintain and organise the following vouchers in both physical and digital formats:

Purchase vouchers with proper supporting bills, delivery challans, and approvals
Sales vouchers with invoice copies and dispatch details
Bank vouchers with bank statements, deposit slips, and transfer confirmations
Payment vouchers with vendor bills, approval notes, and proof of payment
Receipt vouchers with customer remittance details and acknowledgements
4.3 Purchase and Sales Documentation
Maintain a systematic filing system for all purchase bills and sales invoices
Ensure every bill is properly indexed, date-stamped, and readily retrievable for
verification
Cross-verify purchase bills with goods received notes or delivery challans
Coordinate with the operations team to ensure completeness of documentation
4.4 Accounts Receivable and Payable Management
Follow up with debtors for timely collection of outstanding payments
Follow up with creditors regarding payment schedules, dues, and balance confirmations
Prepare and maintain age-wise debtor reports (ageing analysis) on a weekly and monthly basis
Prepare and maintain age-wise creditor reports for cash flow planning
Escalate overdue accounts to the reporting authority with supporting details
Maintain a tracker for debtor and creditor communication and follow-up actions
4.5 Compliance Responsibilities (GST and TDS)
Pass TDS entries accurately with correct section references and deductee details
Pass GST entries ensuring proper classification under CGST, SGST, and IGST
Verify HSN/SAC codes for all purchase and sales entries
Assist in monthly GST reconciliation between books and GST portal data
Support the senior accounts team during GST return preparation (GSTR-1, GSTR-3B)
Maintain a compliance calendar tracker for TDS and GST due dates
4.6 Operational Discipline
Ensure proper supporting documents exist for every transaction without exception
Maintain organised and up-to-date accounting records (both physical and digital)
Coordinate with the accounts team and management for data accuracy and timely
reporting
Adhere to internal accounting policies, naming conventions, and filing standards
Flag discrepancies, missing documents, or unusual entries to the reporting authority
promptly
5. Required Skills
Solid understanding of basic accounting principles (double-entry bookkeeping, journal
entries, ledger maintenance)
Proficiency in passing entries in Tally ERP or equivalent accounting software Working knowledge of GST structure (CGST, SGST, IGST) and basic TDS provisions Ability to prepare and interpret debtor and creditor ageing reports
Strong attention to detail and accuracy in data entry
Good communication skills (verbal and written) for debtor/creditor follow-ups
Ability to maintain organised documentation and systematic filing
Basic proficiency in Microsoft Excel (data entry, sorting, basic formulas)
6. Educational Qualifications
Minimum Qualification - B.Com (Bachelor of Commerce) or equivalent
Preferred Qualification - M.Com, or pursuing CA / CMA Inter
Additional Advantage
Completed Tally certification or GST certification course
7. Preferred Skills
Familiarity with GST return filing processes (GSTR-1, GSTR-3B)
Exposure to TDS return filing (Form 26Q, 24Q)
Experience with bank reconciliation processes
Working knowledge of basic inventory accounting for trading businesses Understanding of service-specific accounting entries (printing and designing)
Ability to work independently on routine accounting tasks with minimal supervision
8. Software Knowledge Required
Software / Tool
Tally ERP / Tally Prime
Microsoft Excel
Proficiency Level
Purpose
Proficient
Day-to-day accounting entries
Basic to Intermediate
Reports, reconciliation, data
management
Microsoft Word
Email (Outlook / Gmail)
GST Portal
Basic
Correspondence and
documentation
Basic
Communication with debtors
and creditors
Basic Awareness
Supporting GST compliance
activities
9. Reporting Structure
Reports To
Senior Accountant / Accounts Manager
Coordinates With
External Interaction
Operations Team, Purchase Team, Sales Team
Debtors (Customers), Creditors (Vendors), Bank Representatives
Disclaimer
This job description outlines the general scope and responsibilities of the role. It is not exhaustive and may
be revised from time to time based on business requirements. The management reserves the right to assign
additional duties and responsibilities as necessary.