Accountant

Position: Accounts Executive / Accountant

Company: Fox India Voyages (FIV)
Department: Accounts
Location: Jhotwara, Jaipur
Reporting To: As per company structure

1. Job Purpose

To independently manage day-to-day accounting activities, ensure timely and accurate accounting entries, maintain financial records and reconciliations, and coordinate with vendors, the CA and internal departments for accounting, GST and TDS-related matters.

2. Key Responsibilities

A. Day-to-Day Accounting

• Handle day-to-day accounting activities independently.
• Record and maintain accounting entries accurately and on time.
• Maintain purchase, sales, expense and other accounting records.
• Ensure proper documentation and maintenance of financial records.

B. Payments & Vendor Accounting

• Manage daily payments, receipts and related accounting entries.
• Prepare and maintain vendor payments and vendor ledgers.
• Verify invoices, bills and supporting documents before processing payments.
• Coordinate with vendors regarding payment and accounting-related matters.

C. GST & Tax Compliance

• Prepare data and working for GSTR-1 and GSTR-3B.
• Coordinate with the CA for timely GST return filing.
• Handle TDS calculations, workings and payments.
• Coordinate for TDS return-related requirements and documentation.
• Maintain proper records for applicable GST and tax compliance.

D. Bank & Ledger Reconciliation

• Perform regular bank reconciliations.
• Conduct ledger reconciliations and identify discrepancies.
• Follow up for resolution of accounting mismatches and outstanding items.

E. Invoice & Document Verification

• Verify invoices, bills and supporting documents before payment processing.
• Ensure accounting documentation is complete, accurate and properly maintained.
• Coordinate with relevant departments for missing or incorrect documents.

F. Coordination

• Coordinate with vendors, CA and internal departments for accounts-related matters.
• Follow up on pending accounting documents, reconciliations and compliance requirements.
• Provide required accounting data and information to management as needed.
• Coordination and follow up with clients for payments and other needs.

G. Monthly Closing & Reporting

• Assist in monthly closing activities.
• Prepare required accounting workings and reconciliations.
• Support other finance-related activities and reporting requirements.

3. Compliance & Controls

• Ensure accounting entries and records are maintained accurately and timely.
• Follow company accounting procedures and approval processes.
• Maintain proper supporting documentation for financial transactions.
• Ensure compliance with applicable accounting, GST and TDS requirements.
• Maintain confidentiality of financial and business information.

4. Key Performance Areas (KPIs)

• Accuracy and timeliness of accounting entries.
• Timely bank and ledger reconciliation.
• Accuracy of vendor ledgers and payment records.
• Proper invoice and document verification.
• Timely completion of monthly closing activities.
• Reduction of accounting discrepancies and pending reconciliations.
• Proper maintenance of accounting records and supporting documents.
• Timely payments
• Timely follow up of due amounts.

5. Skills & Competencies

• Good knowledge of accounting principles and practices.
• Understanding of GST and TDS processes.
• Strong reconciliation and analytical skills.
• Good attention to detail.
• Ability to work independently.
• Good coordination and communication skills.
• Ability to maintain confidentiality of financial information.
• Good knowledge of accounting software and MS Excel.
• Handle multiple tasks( task management)

6. General Responsibilities

The employee is expected to:

• Follow all applicable company policies and procedures.
• Maintain professional conduct and confidentiality.
• Complete assigned work within defined timelines.
• Coordinate effectively with other departments.
• Take responsibility for the accuracy and completeness of assigned accounting activities.

Note: This Job Description may be amended or updated by management based on business requirements and changes in the employee's responsibilities.