Accountant

Role Title : Accounts & Finance Sr. Executive / Assistant Manager

Function : Finance / Accounts E-Commerce

Reporting To : Business Head

Location Hyderabad (Office)

Experience: 3-8 years (min. 2 years in e-commerce marketplace settlement)

Employment Type Full-time | Joining: Within 3045 days

Key Responsibilities

Marketplace Settlement Reconciliation Core Function

• Download, process, and reconcile marketplace settlement reports on a weekly / fortnightly basis; match every

line item (order revenue, return deductions, commission, logistics fees, GST components) against internal

order records

• Identify and flag discrepancies; raise disputes with marketplace finance teams for recovery; ensure 100% of

settlements reconciled within 7 days; maintain a reconciliation tracker with itemised deductions and variance

explanation

• Track payment receipt dates against settlement cycles (bi-weekly, weekly, or monthly) and flag delays

Claims Management

• Identify all claimable amounts: short-paid orders, damaged-in-transit stock, lost warehouse inventory, SAFE-T

fund eligibility

• File and track claims; maintain a claims register (platform, type, amount claimed, status, amount recovered)
• Raise and track SPF / Seller Protection Fund claims; follow up weekly; escalate unresolved claims to

marketplace account manager after 30 days; report monthly recovery rate to Business Head

Returns & Refunds Accounting

• Record all customer returns (RTO, RVP) in books on receipt; match against original order revenue and settlement

deduction

• Reconcile marketplace-issued refunds against SDA's return records; flag refunds issued without a

corresponding product return (double-refund recovery)

• Track and account for RTV (Return to Vendor): match against brand credit notes received;
• Maintain a monthly returns P&L covering total returns received, resaleable returns, damaged write-offs, RTV

quantity and value

Vendor Payables, P&L & Inventory

• Process and verify brand purchase invoices against POs;

• Maintain vendor ledger for Brand and reconcile monthly against brand's statement
• Track credit utilisation and ensure payments on due dates; account for all credit / debit notes
• Prepare monthly P&L (platform-wise and consolidated); track actuals vs. budget with variance commentary
• Maintain accurate inventory valuation (inward at WSP, write-downs for damage, COGS on dispatch)
• Conduct monthly three-way reconciliation: physical count vs. OMS vs. financial books
• Track ageing (90 / 120 / 180 days) and flag for RTV or markdown

Cash Flow, GST & ERP

• Monitor daily cash position; prepare weekly cash flow forecast: expected settlements, brand payables, OPEX

commitments;

• Flag any working capital stress, situations where settlement delays or high returns could affect ability to pay

Timex on due dates; monitor and report Cost of Capital monthly

• Manage GST TCS deducted by marketplaces; ensure e-way bill compliance for stock movements
• Maintain Tally Prime (or equivalent ERP) with all transactions entered within 2 working days
• Prepare monthly bank reconciliation statement and resolve all open items within the same month
• Coordinate with external auditors for annual audit: prepare audit schedules, confirmations, and supporting

documentation

• Maintain proper documentation and filing of all invoices, credit notes, debit notes, and settlement reports for

audit and GST purposes

What We Are Looking For

Education & Experience

• B.Com / M.Com / MBA Finance or CA Inter / CMA Inter; qualified CA is a strong advantage
• 35 years in accounts / finance with at least 2 years in e-commerce marketplace accounting

Mandatory: Hands-on marketplace settlement reconciliation experience is required. Candidates without this

will not be shortlisted.

Skills Must Have

• Marketplace settlement reconciliation; claims management (SAFE-T, SPF): raised, tracked, and recovered;

returns and refunds accounting (RTO, RVP, RTV) correctly recorded and reconciled

• P&L preparation for e-commerce (GMV PBT); inventory accounting and control (physical count

reconciliation, FIFO, ageing);

• GST compliance: TCS treatment for marketplace receipts
• Tally Prime or equivalent ERP: daily bookkeeping, ledger management, bank reconciliation
• Advanced Excel / Google Sheets: VLOOKUP, pivot tables, large dataset reconciliation

Skills Good to Have

• Experience with OMS / inventory tools (Increff, Unicommerce etc) and extracting financial data from them
• Cash flow forecasting and working capital management in an e-commerce business
• Experience dealing with marketplace finance support teams for payment disputes and settlement escalations
• Knowledge of e-commerce accounting entries: deferred revenue, marketplace TCS, FBA fee treatment

Personal Attributes

• Detail obsessed: a Rs. 100 discrepancy in a settlement report must be investigated and resolved, not

rounded off

• Ownership mentality: owns reconciliation end to end; does not wait to be asked for a status update
• Deadline driven: monthly GST filings, settlement reconciliations, and payment due dates are non-negotiable
• Strong communicator: able to raise disputes with marketplace finance teams in writing and follow up
• Comfortable with ambiguity: e-commerce finance has complexities (split settlements, partial refunds,

clawbacks) that require judgement, not just formula application