Account Manager

Industry: Manufacturing Modular Kitchens, Doors,Wardrobes & Furniture
Department: Accounts & Finance
Designation: Accounts Manager / Chartered Accountant (CA)
Reporting To: Director

1. Job Purpose

To manage the complete accounting, taxation, financial reporting, vendor payments, receivables, payroll verification and statutory compliance of the manufacturing company. The Accounts Manager will ensure accurate accounting records, timely reconciliations, effective cash flow management and proper financial control.

2. Key Roles & Responsibilities

A. Daily Accounting & Tally Operations

• Record and verify daily purchase bills, sales invoices, expense vouchers, payment entries and receipt entries in Tally.
• Maintain accurate accounting records and ensure all transactions are properly supported by documents.
• Verify invoices, purchase orders, delivery challans and other supporting documents before booking entries.
• Maintain project-wise, vendor-wise and customer-wise accounting records.
• Ensure correct ledger creation, account classification and expense allocation.

B. Receivables & Payment Follow-up

• Maintain and regularly update customer outstanding and receivables reports.
• Track pending payments against invoices, project bills and running account (RA) bills.
• Coordinate with the sales, project and management teams for timely payment collection.
• Prepare ageing reports of outstanding receivables and highlight overdue payments to management.
• Follow up with customers and clients for payment commitments and ensure timely collection.

C. Vendor Management & Payables

• Maintain vendor master data, ledger accounts, outstanding balances and payment schedules.
• Verify vendor bills against purchase orders, material receipts and approvals.
• Track due dates and coordinate with management for timely vendor payments.
• Prepare vendor ageing reports and payment planning statements.
• Reconcile vendor statements with company books and resolve discrepancies.

D. GST, TDS & Statutory Compliance

• Ensure timely preparation and filing of GST returns, TDS returns and other applicable statutory returns.
• Verify GST input tax credit (ITC), output GST, purchase registers and sales registers.
• Perform regular TDS reconciliation between books of accounts, challans, returns and Form 26AS/AIS, wherever applicable.
• Ensure correct TDS deduction, deposit and reporting as per applicable provisions.
• Coordinate with tax consultants and authorities for notices, assessments and compliance matters.
• Maintain proper records of GST, TDS and other statutory documents.

E. Balance Sheet & Financial Reconciliation

• Prepare and review monthly balance sheets, profit and loss statements, trial balances and other financial reports.
• Conduct bank reconciliation, customer ledger reconciliation and vendor ledger reconciliation.
• Reconcile GST, TDS, salary, advances, loans and other balance sheet accounts.
• Identify discrepancies, pass necessary adjustment entries and ensure accurate financial reporting.
• Support monthly, quarterly and annual financial closing activities.

F. RA Bills & Project Accounting

• Monitor preparation, submission and accounting of running account (RA) bills for project-based work.
• Track bill submission dates, certification status, deductions, retention amounts and payment due dates.
• Reconcile RA bills with customer accounts and project records.
• Coordinate with project managers and site teams for supporting documents, measurements, approvals and payment follow-up.
• Maintain project-wise profitability, expenses, billing and outstanding reports.

G. Salary Processing & Payroll Audit

• Verify monthly salary sheets against attendance, leave records, overtime and approved salary structures.
• Check salary calculations, deductions, advances, incentives and reimbursements.
• Verify payroll-related statutory deductions and contributions, wherever applicable.
• Ensure salary payments are processed accurately and on time.
• Reconcile salary expenses and employee advances with the books of accounts.

H. E-Way Bills & Invoice Compliance

• Generate and verify e-way bills for applicable goods movements.
• Ensure invoice details, GSTIN, HSN codes, taxable values, vehicle details and other required particulars are accurate.
• Coordinate with dispatch, stores, purchase and logistics teams for timely e-way bill generation and validity.
• Maintain records of e-way bills, delivery challans, tax invoices and transport documents.
• Monitor applicable e-invoicing requirements and ensure compliance.

I. Audit & Internal Financial Control

• Coordinate internal audits, statutory audits and tax audits with auditors.
• Verify accounting vouchers, purchase bills, sales invoices, expense claims and supporting documents.
• Identify accounting errors, duplicate entries, unsupported expenses and control gaps.
• Maintain proper documentation for audit purposes.
• Ensure compliance with company policies and applicable accounting standards.

J. MIS & Management Reporting

• Prepare daily, weekly and monthly reports covering:
  
• Customer outstanding and receivables ageing.
• Vendor outstanding and upcoming payments.
• Daily cash and bank balances.
• Project-wise billing and collection status.
• GST and TDS compliance status.
• Salary and expense summaries.
• Monthly profit and loss and balance sheet.
• Provide timely financial updates and analysis to the Director/Management.
• Highlight overdue payments, cash flow gaps, financial risks and unusual expenses.

3. Qualification & Experience

• Qualified Chartered Accountant (CA) preferred; candidates with strong manufacturing accounts experience may also be considered.
• Relevant experience in accounts and finance, preferably in a manufacturing or project-based company.
• Strong working knowledge of Tally Prime, GST, TDS, balance sheet preparation and reconciliations.
• Proficiency in MS Excel, including formulas, pivot tables, lookup functions and financial reporting.
• Practical knowledge of vendor management, receivables, payroll audit, RA bills and e-way bills.

4. Key Skills Required

• Strong accounting and taxation knowledge.
• Excellent reconciliation and analytical skills.
• Good financial reporting and Excel skills.
• Ability to manage multiple deadlines and statutory compliances.
• Strong coordination and payment follow-up skills.
• Accuracy, integrity, confidentiality and attention to detail.
• Ability to work independently and report directly to management.

5. Key Performance Indicators (KPIs)

• Timely and accurate daily accounting entries in Tally.
• Timely GST/TDS compliance and return filing.
• Regular reconciliation of bank, vendor, customer and statutory ledgers.
• Reduction in overdue receivables and unresolved discrepancies.
• Timely submission of monthly financial statements and MIS reports.
• Accuracy of salary processing and payroll audit.
• Timely processing and tracking of RA bills and vendor payments.
• Audit readiness and minimal accounting errors.

Overall Responsibility: To maintain complete control over the company's accounting, taxation, receivables, payables, project billing, payroll verification and financial reporting, ensuring transparency, compliance and effective financial management.