Account Manager

Role & responsibilities

• Oversee the organisations day-to-day accounting operations, including general ledger, bank reconciliation, accounts payable, accounts receivable and financial record maintenance.
• Prepare and review monthly, quarterly and annual financial statements in accordance with applicable accounting standards and regulatory requirements.
• Develop annual organisational budgets in consultation with management.
• Prepare project-wise, department-wise and centre-wise budgets, forecasts and cash flow projections.
• Monitor actual expenditure against approved budgets, analyse variances and recommend corrective measures.
• Ensure effective financial planning, cost control and optimal utilisation of organisational resources.
• Ensure the accounts team works professionally by establishing clear responsibilities, standardising processes, maintaining accountability, and promoting discipline, efficiency and a collaborative work environment.
• Ensure compliance with applicable provisions of the Foreign Contribution (Regulation) Act (FCRA), FCRA Rules and related regulatory requirements.
• Monitor foreign contribution receipts, utilisation, accounting, bank transactions and project-wise expenditure in accordance with applicable regulations.
• Ensure timely preparation and filing of applicable FCRA returns, including Form FC-4, and maintain all prescribed records and supporting documentation.
• Monitor compliance with applicable FCRA provisions relating to foreign contribution utilisation, administrative expenditure and other regulatory restrictions.
• Ensure compliance with applicable Income Tax provisions, including TDS/TCS, advance tax, income tax returns and other relevant filings.
• Oversee GST compliance, including applicability assessments, return filing, reconciliations, input tax credit review and documentation, wherever applicable.
• Maintain a statutory compliance calendar and ensure timely payment of taxes, statutory dues and filing of returns.
• Coordinate with tax consultants, auditors and relevant authorities regarding assessments, notices, audits and compliance matters.
• Monitor donor grants, donations and restricted funds against approved budgets, project objectives and donor-specific conditions.
• Prepare donor-wise and project-wise fund utilisation statements, utilisation certificates, expenditure statements and financial reports.
• Ensure timely submission of financial reports and utilisation certificates to donors, funding agencies and other relevant stakeholders.
• Verify project expenditure against approved budgets and ensure adequate supporting documentation, approvals, invoices and vouchers are maintained.
• Track grant balances, unspent funds, expenditure commitments and donor reporting deadlines.
• Coordinate with programme teams and departmental heads to collect expenditure data and supporting documents for donor reporting.
• Coordinate statutory, internal, donor and other applicable audits and ensure timely availability of financial records and audit schedules.
• Review audit observations, facilitate their resolution and implement appropriate corrective measures in coordination with management.
• Establish and strengthen internal financial controls, accounting procedures and financial documentation systems.
• Review payment requests, expense claims, employee advances and settlements to ensure compliance with approved policies and procedures.
• Prepare periodic financial dashboards, management reports and financial analyses to support informed decision-making.
• Identify financial risks, discrepancies and opportunities to improve financial efficiency and compliance.
• Supervise and guide the accounts team, ensuring accuracy, accountability and timely completion of assigned responsibilities.
• Coordinate with internal departments and organisational centres to ensure consistent financial reporting and adherence to financial procedures.
• Maintain accurate, organised and confidential financial records and promote transparency and accountability in all financial operations.