Account Executive

Key Responsibilities

• Supplier Quotations: Prepare supplier quotations, collect pricing details, and maintain quotation records.
• Purchase Orders (PO): Prepare and process purchase orders based on approved requirements and negotiated rates.
• Vendor Coordination: Coordinate with suppliers and vendors regarding quotations, pricing, order confirmation, delivery schedules, and payment-related queries.
• Rate Comparison: Compare quotations from multiple vendors based on price, quality, payment terms, delivery timelines, and other commercial conditions.
• Purchase Coordination: Coordinate with purchase, store, and operations teams to ensure timely procurement of materials.
• Invoicing & Billing: Prepare and verify purchase invoices, bills, and supporting documents.
• Accounts Management: Maintain purchase records, expense entries, payment records, and other day-to-day accounting documents.
• Payment Follow-up: Coordinate with vendors and the accounts team regarding outstanding payments and payment status.
• Data Management: Maintain vendor databases, purchase registers, quotation files, and other relevant records.
• Documentation: Ensure proper filing and maintenance of purchase orders, invoices, quotations, and related documents.
• MIS & Reporting: Prepare reports related to vendor rates, purchases, outstanding payments, and other accounting activities.
• Reconciliation: Assist in vendor ledger reconciliation and resolve discrepancies in invoices, purchase orders, and vendor statements.
• Perform other routine accounting and administrative tasks as required.

Required Skills & Qualifications

• Graduate in Commerce (B.Com preferred) or an equivalent qualification.
• 26 years of relevant experience in accounts, purchase coordination, or vendor management.
• Hands-on experience in supplier quotation preparation, purchase orders, and rate comparison.
• Good knowledge of vendor coordination, invoicing, billing, and accounting documentation.
• Working knowledge of MS Excel and accounting/ERP software.
• Strong communication, negotiation, coordination, and organizational skills.
• Attention to detail and the ability to manage multiple tasks efficiently.