Account Executive

About the Role

We are looking for a detail-oriented and responsible Account Executive to manage day-to-day accounting, financial records, hotel collections, purchases, expenses, inventory, and vendor payments.

The candidate will be responsible for maintaining accurate financial records and ensuring that all hotel-related transactions are properly recorded, verified, and reported to management.

Key Responsibilities

• Maintain daily income and expense records.
• Record and monitor daily hotel sales, purchases, and operating expenses.
• Maintain accurate cash, UPI, and bank transaction records.
• Verify and reconcile daily collections received through Cash, UPI, bank transfer, and other payment modes.
• Check all guest payments against bookings, invoices, and outstanding balances.
• Monitor guest accounts and identify paid, partially paid, and pending payments.
• Prepare and share a daily payment status report with the reporting manager.
• Maintain records of vendor bills, payments, outstanding amounts, and payment history.
• Cross-check vendor invoices with purchase records before payment processing.
• Maintain and monitor hotel inventory, including purchases, consumption, stock balance, and shortages.
• Coordinate with the hotel operations and front-office teams for payment verification.
• Reconcile daily cash and digital collections with booking and billing records.
• Identify discrepancies in collections, expenses, purchases, or inventory and report them promptly.
• Maintain proper documentation of invoices, bills, receipts, payment vouchers, and supporting documents.
• Prepare daily, weekly, and monthly accounting reports for management.
• Assist with monthly closing, reconciliation, and audit requirements.

Daily Reporting

The Account Executive will maintain and report:

Guest Payments

• Cash collections
• UPI collections
• Bank transfers
• Advance payments
• Pending/outstanding guest payments

Income & Sales

• Room revenue
• Restaurant/F&B revenue
• Other hotel income
• Total daily sales

Expenses & Purchases

• Daily expenses
• Purchases
• Vendor payments
• Outstanding vendor bills

Inventory

• Opening stock
• Purchases
• Consumption
• Closing stock
• Stock discrepancies

Reconciliation

• Cash balance
• UPI reconciliation
• Bank reconciliation
• Booking/billing vs. payment verification

Required Skills & Qualifications

• 1–3 years of experience in accounting, hotel accounting, hospitality, or a similar role.
• Working knowledge of Tally / Tally Prime is required.
• Good knowledge of MS Excel and basic accounting functions.
• Strong understanding of bookkeeping and daily accounting.
• Knowledge of Cash, UPI, and bank reconciliation.
• Experience in guest billing and payment collection will be preferred.
• Experience with vendor payments and inventory records will be an advantage.
• Strong attention to detail and numerical accuracy.
• Good communication and follow-up skills.
• Honest, reliable, and responsible approach toward financial records.

Salary & Benefits

Salary: 18,000 – 25,000 per month

Salary will be based on the candidate's experience, Tally/Excel proficiency, accounting knowledge, and overall suitability for the role.

Reporting

Reports To: Management / Finance Head / Reporting Manager

Key Performance Expectations

• Accurate and timely daily accounting
• Proper reconciliation of cash, UPI, and bank collections
• Accurate tracking of guest outstanding payments
• Proper vendor payment records
• Updated inventory records
• Timely daily reporting to management
• Quick identification and reporting of financial discrepancies