Account Executive

JOB DESCRIPTION ACCOUNTS EXECUTIVE
Job Title: Accounts Executive
Location: Hadapsar, Pune
Department: Accounts & Finance
Reporting to: Accounts Manager / Finance Head
Experience Required: 2 to 4 years in Accounting / Finance

Key Responsibilities
1. Sales Invoicing & Documentation
Prepare and process Sales Invoices for General Trade, Modern Trade, Quick Commerce, and E-commerce platforms.
Generate E-Way Bills, Delivery Challans, LR copies, and other required dispatch documents.
Ensure accuracy of invoice details, taxation, customer information, and supporting documents.
Maintain daily sales and invoicing records.
2. Order & Dispatch Coordination
Coordinate with Dispatch and Logistics teams for timely order processing and deliveries.
Schedule delivery appointments on customer portals such as Zepto, Blinkit, Amazon, etc.
Follow up with logistics teams and customers regarding delivery status.
Collect and maintain PODs, GRNs, and other delivery-related documents.
3. Accounts Payable & Receivable
Process vendor bills, payments, and employee/staff reimbursements.
Track customer outstanding balances and follow up for timely collections.
Prepare and update collection and outstanding reports.
Prepare ageing reports and reconcile customer and vendor balances.
Ensure proper accounting and documentation of payables and receivables.
4. Statutory Compliance
Assist in preparation and filing of GST, TDS, PF, ESIC, and Professional Tax returns.
Maintain statutory compliance records and supporting documents.
Coordinate with internal/external consultants and auditors whenever required.
Support statutory and internal audits.
5. Bank & Reconciliation
Perform regular bank reconciliations and maintain daily banking entries.
Monitor payments, receipts, and internal fund transfers.
Verify bank transactions against accounting records.
6. MIS Reporting
Prepare regular MIS reports related to sales, expenses, collections, receivables, and outstanding payments.
Maintain accurate financial data for management review.
Support the Accounts Manager / Finance Head with financial summaries and analysis.
Ensure timely submission of daily, weekly, and monthly reports.
7. Documentation & Record-Keeping
Maintain organized records of invoices, tax filings, agreements, payment documents, and internal approvals.
Ensure accounting and statutory documentation is complete and audit-ready.

Education: B.Com / M.Com / MBA (Finance preferred).

Software Skills: Tally ERP / Tally Prime or any accounting ERP; strong working knowledge of MS Excel, Word, and Outlook; good understanding of accounting and financial documentation.
Other Skills: Good communication and coordination skills; strong attention to detail and numerical accuracy; ability to
manage multiple activities and meet deadlines; knowledge of E-commerce / Quick Commerce operations preferred; basic
knowledge of GST, TDS, PF, ESIC, and Professional Tax; basic internet and email handling skills.