Account Executive

JOB RESPONSIBILITIES

Position: Accountant / Accounts Executive

Department: Accounts & Finance
Reporting To: Accounts Manager / Finance Head

Key Responsibilities

1. Daily Accounting
   
• Maintain day-to-day accounting transactions in the accounting/ERP software.
• Record sales, purchase, payment, receipt, journal and expense entries accurately.
• Maintain proper documentation and supporting vouchers for all transactions.
2. Accounts Payable & Receivable
   
• Prepare and maintain supplier/vendor and customer accounts.
• Verify purchase invoices, bills and payment documents.
• Follow up on outstanding receivables and payables.
• Reconcile customer and vendor balances regularly.
3. Bank & Cash Management
   
• Maintain cash book and bank book.
• Perform regular bank reconciliation.
• Prepare payment and receipt entries and maintain supporting records.
• Monitor daily cash transactions and petty cash expenses.
4. GST & Statutory Compliance
   
• Assist in preparation and filing of GST returns and related records.
• Verify GST invoices, input tax credit and tax-related documents.
• Maintain records required for statutory compliance, audit and inspections.
• Coordinate with consultants/CA for tax and compliance matters.
5. Payroll & Employee Accounts
   
• Assist in salary processing and payroll-related accounting.
• Maintain records related to PF, ESIC, TDS and other statutory deductions.
• Verify employee advances, loans, reimbursements and deductions.
6. MIS & Reporting
   
• Prepare regular accounting reports and MIS as required by management.
• Prepare outstanding, expense, payment and collection reports.
• Provide accurate financial data to management for decision-making.
7. Inventory & Purchase Accounting
   
• Coordinate with Purchase, Stores and Production departments for invoice verification.
• Maintain proper accounting records for raw materials, finished goods and other purchases.
• Assist in stock reconciliation and valuation whenever required.
8. Export/Import Accounting If Applicable
   
• Maintain accounting records related to export sales, foreign currency transactions and shipping documentation.
• Coordinate with the Export/Shipping team for invoice and payment-related documentation.
• Track export receivables and related bank transactions.
9. Reconciliation & Verification
   
• Conduct ledger scrutiny and reconciliation.
• Identify and resolve accounting discrepancies.
• Verify outstanding balances and ensure timely adjustment of advances and expenses.
10. Audit & Documentation
    
• Maintain books of accounts and financial records in an organized manner.
• Provide documents and information required for internal, statutory and external audits.
• Ensure proper filing and availability of invoices, vouchers, bills and supporting documents.
11. Internal Control
    
• Follow company policies and financial approval procedures.
• Ensure accuracy and authorization of financial transactions.
• Report any discrepancy, irregularity or mismatch to the reporting manager.
12. Other Responsibilities
    
• Coordinate with HR, Purchase, Stores, Sales, Production and Management whenever required for accounts-related matters.
• Maintain confidentiality of company financial information.
• Perform other accounting and finance-related duties assigned by the management.

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