Account Executive

Position Title: Accounts Executive

Location : Churchgate

Experience : 4-5 years

Job Summary:

The candidate will provide essential support to the accounts and finance team by assisting with daily accounting tasks, transaction accuracy, stock/accounting reconciliation, vendor/customer documentation, controls and timely reporting to Manager Accounts.

Key Roles & Responsibilities

Area

Responsibilities

1. Purchase & Inward Accounting

Verify Purchase Orders, supplier invoices, delivery challans, GRN/inward records and material received. Ensure invoice quantity/rate matches PO and GRN before booking.

2. Sales & Dispatch Accounting

Verify sales orders, delivery challans, dispatch documents and invoices. Ensure every dispatch is properly invoiced and accounted for.

3. Stock Accounting & Reconciliation

Reconcile physical stock vs ERP/Tally stock regularly. Identify shortages, excess, damaged, rejected, returned and slow-moving stock.

4. Fabric/Material Control

Maintain records for fabric rolls, meters, pieces, GSM/quality, batch/lot and other relevant stock attributes. Ensure proper stock coding and UOM.

5. Job Work / Processing

Track material sent for processing/job work and received back. Reconcile quantity issued, processed, wastage, rejection and finished goods received.

6. Goods Delivered but Not Billed

Monitor all goods dispatched/delivered but pending billing. Prepare an ageing report and ensure no unbilled sales remain outstanding without documented reason.

7. Vendor Accounting

Verify vendor bills, debit/credit notes, advances, outstanding balances and payment-related documents. Reconcile vendor ledgers periodically.

8. Customer Accounting

Record customer invoices, credit notes, receipts and adjustments. Monitor outstanding receivables and coordinate with sales/HO for overdue collections.

9. GST & Statutory Documents

Ensure GSTIN, HSN, tax rate, e-invoice/e-way bill and other statutory details are correctly captured in transactions and documents.

10. Expense Control

Verify warehouse expenses such as labour, transport, loading/unloading, packing, repairs and other expenses against approval and supporting documents.

11. Cash & Bank Transactions

Maintain petty cash, verify supporting bills, prepare cash statements and coordinate bank-related accounting with HO.

12. Month-End Closing

Complete purchase, sales, stock, job-work, expense and outstanding reconciliations before month-end closing. Provide supporting schedules to HO.

13. MIS Reporting

Submit regular reports covering stock, sales, purchases, receivables, payables, unbilled dispatches, job work, expenses and other warehouse KPIs.

14. Internal Controls

Ensure proper segregation between PO receipt GRN invoice payment and sales order dispatch invoice collection. Highlight control deviations immediately.

15. Documentation & Audit

Maintain proper physical/digital records for invoices, GRNs, challans, e-way bills, job-work documents, stock statements and approvals. Support internal/statutory audits.

16. Coordination with HO

Coordinate with Accounts, Sales, Purchase, Production/Processing, Warehouse and Management for timely closure of accounting and operational issues.

If interested, you can share your CV on sushmita.naik@mafatlals,com