Account Executive

ACCOUNTS EXECUTIVE


POSITION TITLE: Accounts Executive.
REPORTS TO: Finance Manager.
Experience: 2-5 years.

DUTIES AND RESPONSIBILITIES:

• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
• Cash handling functions for the restaurants and reconcile all cash dropped at the outlets.
• Assist with analysing financial statements on a monthly basis and report any variances to the concerned department heads. Assist with financial and tax audits.
• Assist with preparing tax returns and corporate reporting requirements. Assist financial Controller with completing the year-end audit process.
• Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
• Review and approve all reconciliation and audit work papers. Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards. Reconciles bank statements.
• Prepare wire transfer confirmations for reimbursable invoices, credit card authorisations for American Express, Visa, Master, Diners etc. and send to vendors.
• Verify if credit card service charge is billed correctly for all credit card transactions. Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
• If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.
• Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA softwares. Maintains accounting databases by entering data into the accounting program.
• Assign unique AR number to new approved accounts on both PMS and Back office software. File and distribute credit card cancellations, bulletins and credit warnings.
• Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliation. Assists with reimbursable invoicing.
• Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis. Maintain Vendors permanent files and Certificates of Insurance. Maintain contracts for vendors.
• Process payroll or verify payroll dollars and reports. Process authorise purchase requests as needed. Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet