Account Executive

Accounts Executive

We are looking for a proactive and detail-oriented Accounts Executive to join our team. The ideal candidate will have 2 to 4 years of experience in accounting and finance, with hands-on experience in payment processing, vendor management, billing, documentation, expense verification, reporting, and data management.

Roles & Responsibilities

1. Accounting & Payment Processing

• Process vendor and other business payments as per approved procedures and Authority Matrix.
• Prepare cheques and coordinate for timely payment processing.
• Process accounting vouchers and ensure proper documentation and approvals.
• Verify invoices, supporting documents, and payment requests before processing.
• Coordinate with internal teams, vendors, consultants, and banks for payment-related activities.
• Maintain accurate records of all payment transactions and supporting documents.

2. Vendor Management

• Coordinate vendor registration and maintain vendor KYC and documentation.
• Prepare and maintain vendor sheets and upload vendor-related data/documents in the required systems.
• Follow up with vendors for pending invoices, supporting documents, and payment-related queries.

3. Project Billing & Invoicing

• Prepare and process project billing based on approved proposals, purchase orders, and project requirements.
• Coordinate with project teams to collect billing-related information and supporting documents.
• Verify billing details before sharing invoices with consultants/customers.
• Maintain project-wise billing records and track outstanding invoices.
• Follow up with customers for overdue payments and maintain receivables data.

4. Expense & Voucher Management

• Collect and process employee and leadership team expense statements.
• Cross-verify expenses against vouchers, bills, approvals, and applicable policies.
• Process expense vouchers and ensure complete supporting documentation.
• Coordinate with employees for missing or incorrect expense documents.
• Maintain proper records of expenses and support month-end closing activities.

5. Reporting & Data Management

• Prepare regular MIS reports, payment reports, expense reports, vendor reports, billing reports, and receivables reports.
• Maintain and update financial data accurately in Excel and accounting systems.
• Perform data entry, data validation, reconciliation, and record maintenance.
• Prepare Excel-based reports and trackers for management review.
• Ensure accuracy and timely submission of financial data and reports.

6. Documentation & Bank Coordination

• Maintain proper documentation for invoices, vouchers, payments, expenses, vendor records, and project billing.
• Prepare and maintain bank-related documentation for domestic and foreign transactions.
• Coordinate with banks for payment processing, account-related d7. Compliance & Coordination
• Support GST, TDS, and other accounting-related compliance activities by providing required documents and data to consultants.
• Coordinate with consultants for accounting, reconciliation, and month-end closing activities.
• Ensure timely submission of required documents and reports.
• Coordinate effectively with internal teams, vendors, customers, consultants, and banking partners.

Qualifications & Skills

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• 2 to 4 years of relevant experience in accounting/finance.
• Strong hands-on experience in payment processing, voucher processing, billing, vendor management, and documentation.
• Good knowledge of MS Excel, including data management, reporting, and maintaining trackers.
• Experience in project billing and expense verification.