Account Executive

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Opening/Offering Title: Accounts Executive

Department: Accounts / Finance / Project Accounting
Reporting To: Accounts Manager / Project Finance Head
Location: [Head Office at Ahmedabad + Site Locations as Assigned]
Experience Required: 2 to 4 Years
Education: B.Com / M.Com / MBA (Finance) / CA Inter

Job Objective:

To ensure accurate verification of vendor liabilities at project sites, maintain up-to-date ledgers, coordinate with site teams for physical verification of bills and services, and manage monthly TDS calculation, payment, and compliance.

Key Responsibilities:

1. Vendor Ledger Verification

• Regular review and reconciliation of vendor ledgers for all site-related transactions.
• Ensure all invoices, GRNs (Goods Receipt Notes), and work certifications are properly recorded.
• Follow up with vendors or site teams for missing documents or clarification of entries.
• Check for duplicate payments or unadjusted advances.

2. Site Visits for Vendor Liability Verification

• Visit project/ construction sites on a regular or scheduled basis.
• Physically verify:
• Pending vendor bills
• Stage-wise completion of work
• Material supplied vs invoices raised
• Coordinate with site engineers and project managers for approval and verification of
• liabilities.
• Maintain site-wise liability reports with supporting documentation.

3. TDS Calculation and Compliance

• Calculate monthly TDS liability on vendor payments as per applicable sections (194C, 194J, etc.).
• Prepare TDS challans (Form 281) and ensure timely deposit before the due date.
• Coordinate with the finance team for payment and filing of TDS returns (Form 26Q).
• Maintain proper documentation of TDS deductions, payments, and acknowledgments.

4. MIS and Reporting

1. Prepare monthly reports on:
1. Vendor liability (site-wise)
2. TDS deducted and paid
3. Outstanding bills and payment schedules
2. Report anomalies or issues to the Accounts Head or Management.

5. Documentation & Compliance

1. Ensure proper filing of:
1. Vendor invoices
2. Work orders and agreements
3. Site verification reports
4. TDS records and return filing acknowledgments
2. Assist during statutory audits or internal audits related to site accounts.

Key Skills Required:

• Strong knowledge of TDS provisions under the Income Tax Act
• Good command over vendor accounting and ledger reconciliation
• Proficient in Tally / ERP and Excel
• Ability to work from site offices and coordinate with non-finance teams
• Good communication and documentation skills
• Attention to detail and accuracy in record-keeping

Preferred Requirements:

• Experience in a construction, EPC, infrastructure, or real estate company
• Comfortable with field/site visits and on-ground verification
• Working knowledge of GST is an added advantage