Account Executive US Staffing Operations

Job Title: Account Executive – US Staffing Operations

Location: Onsite/ Spring Meadows Business Park,

Sector 63, Noida

Interview Mode: In-Person

Employment Type: Full-Time

Shift: Monday – Friday | 6:30 PM – 3:30 AM IST

About Apetan Consulting LLC

Apetan Consulting LLC is a rapidly growing US IT Staffing and Consulting company providing

workforce solutions to Fortune 500 clients, MSPs, implementation partners, and direct clients.

We are looking for a detail-oriented and proactive Account Executive to support our finance,

payroll, and operations functions while ensuring smooth day-to-day business processes.

Job Summary

The Account Executive will be responsible for managing payroll operations, invoicing, accounts

receivable, accounts payable, timesheet processing, CEIPAL administration, and financial

reporting. The ideal candidate should have hands-on experience with US staffing back-office

operations and possess excellent analytical and organizational skills.

Key Responsibilities :

• Preferred experience with Factoring and Line of Credit (LOC) processes in US Staffing.

• Manage daily operations in CEIPAL, including consultant onboarding, placement

tracking, documentation, and reporting.

• Process weekly and bi-weekly consultant timesheets accurately and ensure timely

approvals.

• Coordinate US Payroll processing for W2, C2C, and 1099 consultants while maintaining

compliance with company policies.

• Manage Accounts Receivable (AR), including invoice generation, payment follow-ups,

collections, and reconciliation.

• Handle Accounts Payable (AP) by processing vendor invoices, consultant payments, and

expense reimbursements.

• Prepare and process client invoices through client portals, MSP/VMS systems, and

accounting software.

• Work with ADP for payroll processing, employee records, benefits administration, and

payroll reports.

• Track consultant billing, client payments, and outstanding invoices.

• Prepare monthly MIS reports, revenue reports, payroll summaries, and financial

dashboards for management.

• Calculate and process employee and recruiter incentives based on company

performance policies.

• Maintain accurate payroll, billing, and financial records while ensuring confidentiality.

• Coordinate with recruiters, account managers, clients, and consultants to resolve payroll

and billing issues.

• Support month-end and year-end financial closing activities.

• Ensure compliance with US staffing payroll procedures, taxation requirements, and

internal company policies.

Required Skills & Qualifications :

• Bachelor's degree in Commerce, Finance, Business Administration, or a related field.

• 2–5 years of experience in US Staffing operations, finance, payroll, or back-office

support.

• Hands-on experience with CEIPAL and ADP Payroll.

• Strong knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes.

• Experience in US payroll, timesheet management, and invoicing.

• Proficiency in Microsoft Excel, Google Sheets, and MS Office.

• Excellent analytical, organizational, and problem-solving skills.

• Strong verbal and written communication skills.

• Ability to manage multiple priorities while meeting deadlines.

Preferred Skills :

• • Experience working with MSP/VMS clients.

• Understanding or hands-on experience with Factoring and Line of

Credit (LOC) processes in US Staffing.

• Knowledge of QuickBooks or other accounting software is an

added advantage.

• Understanding of US staffing business processes and consultant

lifecycle.

• Experience in preparing payroll reports, incentive calculations, and

management dashboards.

Key Performance Indicators (KPIs) :

• Accurate and timely payroll processing.

• Timely invoicing and collections.

• Reduction in outstanding Accounts Receivable.

• Accurate Accounts Payable processing.

• Timesheet approval turnaround time.

• Payroll and billing accuracy.

• On-time incentive calculations and payouts.

• Compliance with payroll and financial processes.

Why Join Apetan Consulting LLC

• Competitive salary with performance-based incentives.

• Opportunity to work with leading US Staffing clients.

• Collaborative and supportive work environment.

• Career growth and professional development opportunities.

• Exposure to advanced staffing technologies and payroll systems.

• Performance-driven culture that recognizes and rewards excellence.