Account Assistant

Role & responsibilities

A. Accounting & Bookkeeping

• Maintain daily accounting records in Tally/Accounting Software.
• Record sales, purchases, receipts, payments and journal entries.
• Maintain cash book, bank book and general ledger.
• Prepare and maintain party-wise ledgers.
• Perform bank reconciliation statements (BRS).
• Maintain accounts payable and receivable records.

B. GST & Taxation

• Prepare and maintain GST-related records.
• Assist in preparation and filing of GSTR-1 and GSTR-3B.
• Verify GST invoices, input tax credit (ITC) and vendor details.
• Coordinate with CA for GST, TDS and Income Tax matters.
• Maintain TDS records and assist in quarterly TDS returns.

C. Project Accounting

• Maintain project-wise accounts for CPWD and government projects.
• Record project expenses, material purchases and labour payments.
• Maintain project-wise income and expenditure statements.
• Track RA Bills, final bills, payments received and outstanding amounts.
• Maintain EMD, Security Deposit, Performance Bank Guarantee (PBG) and retention money records.
• Monitor project-wise profitability and expenses.

D. Vendor & Customer Management

• Maintain vendor and customer accounts.
• Verify purchase invoices and payment statements.
• Prepare vendor payment schedules.
• Follow up on outstanding payments and receivables.
• Reconcile vendor statements and resolve discrepancies.

E. Banking & Financial Activities

• Prepare bank payment vouchers and cheque details.
• Maintain loan, CC/OD and bank interest records.
• Track bank guarantees, fixed deposits and bank charges.
• Assist in preparing monthly cash flow statements.

F. Documentation & Reporting

• Maintain proper filing of bills, vouchers and supporting documents.
• Prepare monthly expenditure and outstanding reports.
• Assist in preparing financial statements.
• Maintain records for internal and statutory audits.
• Submit daily and monthly accounting updates to management.

2. Required Qualifications

• B.Com / M.Com preferred.
• 25 years of relevant accounting experience.
• Good knowledge of Tally Prime and MS Excel.
• Knowledge of GST, TDS and basic taxation.
• Experience in project accounting will be preferred.
• Experience with CPWD or government contractor accounting will be an added advantage.

3. Required Skills

• Accuracy and attention to detail.
• Good numerical and analytical skills.
• Knowledge of accounting principles.
• Ability to manage multiple project accounts.
• Good communication and coordination skills.
• Honesty, discipline and responsibility.

4. Key Performance Indicators (KPI)

Performance will be evaluated on:

1. Accuracy of daily accounting entries.
2. Timely bank and vendor reconciliation.
3. Timely GST and TDS documentation.
4. Proper maintenance of project-wise accounts.
5. Timely reporting of outstanding payments.
6. Proper documentation of financial transactions.
7. Timely submission of monthly financial reports.

Preferred candidate profile