Account Assistant

Role: Manage day-to-day accounting, maintain accurate financial records, coordinate payments and collections, and support financial reporting and statutory compliance across the companys business activities.

Key Responsibilities

• Maintain books of accounts and record sales, purchases, receipts, payments, expenses, and journal entries.
• Prepare and verify customer invoices, vendor bills, debit notes, and credit notes with supporting documents.
• Manage accounts payable and receivable, track outstanding balances, and follow up on overdue payments.
• Reconcile bank statements, customer and vendor ledgers, and intercompany balances, where applicable.
• Maintain petty cash records and verify employee expense claims and reimbursements.
• Check purchase orders, delivery challans, goods receipt records, and invoices before processing payments.
• Coordinate with procurement, stores, sales, and operations teams to reconcile inventory transactions and resolve billing discrepancies.
• Prepare payroll inputs and support salary processing, deductions, and reimbursement calculations.
• Compile records and coordinate with the Chartered Accountant or tax consultant for GST, TDS, and other applicable statutory filings.
• Assist with monthly and annual closing, financial statements, audit schedules, and supporting documentation.
• Prepare periodic reports on cash flow, expenses, collections, payables, receivables, and budget variances.
• Maintain fixed asset records and assist with depreciation schedules.
• Ensure proper filing, confidentiality, and easy retrieval of financial records.
• Highlight payment discrepancies, overdue balances, and unusual transactions to management.