Academic Executive - IPMAT

Job Description – Academic Executive – IPMAT

Department: Academics

Role: Academic Executive – IPMAT

Location: Bhopal / As per business requirement

Employment Type: Full-Time

Reporting To: Academic Head / Academic Operations Manager

Role Overview

The Academic Executive – IPMAT will be responsible for ensuring smooth and effective academic operations across IPMAT programs. The role will involve close coordination with faculty, students, content, and academic teams to ensure timely delivery of classes, tests, study material, and other academic interventions.

The candidate will be expected to maintain high academic standards, proactively identify operational gaps, resolve student concerns, and ensure that the overall learning experience across IPMAT batches is seamless and consistent.

Key Responsibilities

• Student Support & Academic Coordination
• Handle and resolve student academic and support queries in a timely and efficient manner.
• Coordinate with students regarding class schedules, academic updates, tests, study material, and other program-related requirements.
• Collect student feedback and proactively highlight recurring academic concerns to the relevant stakeholders.
• Ensure effective communication between students, faculty, and the academic team.
• Faculty Planning & Coordination
• Create, maintain, and regularly update FPC (Faculty Planning & Coordination) plans.
• Coordinate with IPMAT faculty for class schedules, session planning, academic requirements, and content readiness.
• Ensure faculty availability and timely completion of planned academic deliverables.
• Coordinate with faculty for YouTube sessions, including scheduling, topic finalization, and content readiness.
• Class & Academic Delivery Management
• Ensure smooth execution of live and recorded classes as per the academic calendar.
• Track class completion, recordings, uploads, and availability of sessions on the relevant learning platforms.
• Monitor timelines and identify delays or gaps in academic delivery.
• Coordinate with internal teams to ensure timely resolution of technical or operational issues impacting classes.
• Mock Tests & Assessment Management
• Ensure that mock tests, sectional tests, quizzes, and other assessments are created, updated, and released as per the academic calendar.
• Coordinate with faculty and content teams for test-related requirements and corrections.
• Track test schedules and ensure students receive timely communication regarding upcoming assessments.
• Monitor completion and availability of tests across batches.
• Content & Study Material Coordination
• Coordinate with the content team for updates, corrections, revisions, and new academic uploads.
• Ensure that study material, class resources, assignments, and other academic content are available to students on time.
• Identify content gaps or errors and coordinate with relevant stakeholders for timely resolution.
• Maintain appropriate records of academic content and updates.
• Course & Batch Management
• Assist in creating, structuring, and launching new IPMAT courses and batches in alignment with academic objectives.
• Ensure proper configuration of batch pages, course modules, faculty mapping, schedules, and academic resources.
• Conduct periodic audits of batch pages to ensure accuracy, completeness, and consistency.
• Ensure that students have access to all relevant academic resources throughout their learning journey.
• Answer Writing & Academic Evaluation
• Evaluate student answer-writing submissions as per defined academic guidelines.
• Provide structured and constructive feedback to students wherever required.
• Coordinate with faculty or academic mentors for escalated academic evaluation requirements.
• Maintain consistency and quality in the evaluation process.
• Academic Quality & Process Improvement
• Monitor academic delivery against planned schedules and defined quality standards.
• Identify operational gaps and suggest improvements in academic processes.
• Maintain trackers and reports related to classes, tests, content, student queries, and other academic deliverables.
• Support the Academic Head/Manager in implementing new academic initiatives and processes.
  
  

Key Skills & Competencies

• Strong coordination and stakeholder management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple academic deliverables simultaneously.
• Ability to work in a fast-paced EdTech environment.
• Strong follow-up and execution capabilities.
• Good analytical and problem-solving skills.
• Student-centric approach with a strong sense of ownership.
• Ability to work with faculty members and internal teams effectively.
  
  

Preferred Profile

• Bachelor's degree in Education, Management, Commerce, Arts, or a related field.
• Prior experience in academic operations, EdTech, test preparation, coaching institutes, or educational institutions will be preferred.
• Candidates with familiarity with IPMAT, aptitude-based entrance examinations, or competitive exam preparation will have an added advantage.
• Proficiency in MS Excel/Google Sheets, MS Office, Google Workspace, and online learning platforms.
• Freshers with strong communication, coordination, and execution skills may also be considered.
  
  

Experience

1–3 years of relevant experience in academic operations, EdTech, education, or a similar coordination-oriented role.

What Success Looks Like

The Academic Executive – IPMAT will be successful in this role by ensuring:

• Timely and seamless execution of all academic activities.
• Minimal delays or gaps in class and content delivery.
• Accurate and updated batch/course pages.
• Timely release of mocks, tests, and academic resources.
• Quick resolution of student queries and concerns.
• Strong coordination and accountability across faculty and internal teams.
• Consistent and high-quality student academic experience.
  
  

About Toprankers

Toprankers is an EdTech organization focused on career-oriented test preparation and learning programs across Law, Management, Design, Judiciary, and other competitive examinations. The organization combines faculty-led teaching, technology-enabled learning, assessments, mentorship, and student support to deliver a comprehensive learning experience.