Academic Coordinator

1. Job Purpose

The Primary School Coordinator is responsible for the effective academic planning, teacher coordination, classroom supervision, student progress monitoring, and smooth day-to-day functioning of the Primary Section (Standards 1 to 5). The coordinator ensures quality teaching, adherence to school policies, and a positive learning environment in accordance with the school's academic standards.

2. Key Roles and Responsibilities

A. Academic Planning and Implementation

• Prepare and monitor academic calendars, lesson plans, and subject-wise teaching schedules.
• Ensure timely completion of the syllabus as per the prescribed curriculum.
• Monitor teaching quality and classroom practices through regular class observations.
• Ensure effective implementation of teaching methodologies and activity-based learning.
• Coordinate unit tests, examinations, assessments, and result analysis.
• Plan remedial teaching and enrichment activities based on student performance.

B. Teacher Management and Coordination

• Guide and supervise primary teachers to maintain high academic standards.
• Conduct regular departmental meetings and academic review sessions.
• Monitor teacher attendance, punctuality, lesson plans, notebooks, and academic records.
• Support teachers in classroom management and professional development.
• Provide constructive feedback and ensure timely implementation of corrective measures.
• Coordinate substitute arrangements and daily teaching schedules when required.

C. Student Progress and Discipline

• Monitor students' academic progress, attendance, behaviour, and overall development.
• Ensure effective classroom discipline and a safe, child-friendly learning environment.
• Identify students requiring additional academic or behavioural support.
• Coordinate with teachers and parents to resolve student-related concerns.
• Promote communication skills, values, confidence, creativity, and holistic development.

D. Parent Communication

• Coordinate parent-teacher meetings and academic progress discussions.
• Address routine parent queries professionally and promptly.
• Escalate sensitive complaints or unresolved issues to the Principal.
• Ensure that parents receive timely and accurate updates regarding students' performance and school activities.

E. Administrative and Documentation Responsibilities

• Maintain academic records, examination results, attendance reports, and teacher performance records.
• Ensure timely submission of reports to the Principal and Management.
• Monitor students' notebooks, worksheets, assessments, and academic documentation.
• Ensure proper use and maintenance of teaching-learning materials.
• Follow school policies, academic procedures, and reporting deadlines.

F. School Activities and Events

• Coordinate assemblies, celebrations, competitions, educational activities, and special programmes.
• Ensure proper planning, duty allocation, execution, and reporting of activities.
• Encourage students' participation in co-curricular and extracurricular activities.
• Coordinate with other departments and campuses whenever required.

G. English Language Development

• Promote effective English communication among teachers and students.
• Monitor the quality of spoken and written English in classrooms.
• Encourage reading habits, vocabulary development, presentations, and interactive learning activities.
• Support teachers in implementing English-medium teaching practices effectively.

3. Qualifications and Experience

• Graduate or Postgraduate degree in a relevant discipline.
• B.Ed. qualification preferred; as required by the school's recruitment criteria.
• Minimum 35 years of teaching experience at the primary level.
• Prior experience in academic coordination or school leadership preferred.
• Strong English communication and interpersonal skills.
• Good knowledge of academic planning, assessment methods, and classroom management.
• Proficiency in MS Office, Google Workspace, and school management systems is an advantage.

4. Required Skills and Competencies

• Leadership and team management
• Strong academic planning and organisational skills
• Effective written and verbal English communication
• Problem-solving and decision-making
• Teacher mentoring and performance monitoring
• Parent handling and conflict resolution
• Time management and accountability
• Professional conduct and confidentiality
• Ability to work collaboratively with the Principal and Management

5. Key Performance Indicators (KPIs)

Performance Area

Expected Outcome

Syllabus Completion

Timely completion as per the academic plan

Teaching Quality

Regular classroom observations and improvement

Student Performance

Continuous academic progress and result analysis

Teacher Accountability

Timely lesson plans, assessments, and records

English Communication

Improved English usage among teachers and students

Parent Satisfaction

Timely and professional resolution of concerns

Discipline

Effective classroom management and adherence to school rules

Reporting

Accurate and timely submission of academic reports

School Activities

Smooth planning and execution of assigned programmes

6. Professional Expectations

• Maintain punctuality, discipline, confidentiality, and professional integrity.
• Follow all school rules, policies, and instructions issued by the Principal and Management.
• Ensure respectful communication with students, parents, teachers, and colleagues.
• Take ownership of assigned responsibilities and complete tasks within prescribed timelines.
• Demonstrate initiative, accountability, teamwork, and a commitment to continuous improvement.

7. Reporting and Accountability

The Primary School Coordinator shall report directly to the Principal and provide regular updates regarding academic progress, teacher performance, student discipline, parent concerns, and departmental activities. The coordinator will also implement academic and administrative instructions issued by the Management.

Note: The Primary School Coordinator is expected to act as the link between the Principal, teachers, students, and parents to ensure the smooth and effective functioning of the Primary English Medium Section.